Sr. Payroll Manager

Job Description

Job Description

Description:

OBJECTIVE:

The Senior Payroll Manager is responsible for leading and overseeing all aspects of payroll operations for a complex, multi-state, multi-entity organization with more than 2000+ employees and growing. This position ensures accurate, timely, and compliant processing of payroll while maintaining adherence to all applicable federal, state, and local payroll regulations.

The ideal candidate is a strategic, hands-on payroll leader with extensive experience managing high-volume payroll operations. This position partners closely with Human Resources, Finance and accounting.

ESSENTIAL JOB FUNCTIONS: 

· Lead and oversee the end-to-end payroll process of 2000+ employees across multiple states and legal entities, ensuring payroll is processed accurately, timely and in compliance with all applicable laws.

· Directing the collection, validation, calculation, and documentation of payroll data for regular, off-cycle, bonus and special payroll processing.

· Review and approve payroll calculations, deductions, earnings, taxes, garnishments, and direct deposits prior to payroll submission.

· Oversee payroll account reconciliations and ensure the accuracy of payroll related general ledger entries.

· Conduct regular payroll audits to verify data integrity and maintain accurate employee payroll records. 

· Review, audit, and approve employee timecards, timekeeping systems, and time clock records to ensure accurate wage calculations.

· Maintain accurate payroll account balances and supporting documentation for financial reporting, workers’ compensation, and audit requirements.

· Manage and mentor an off-shore team of payroll specialists, while providing guidance and support.

· Investigate and resolve complex payroll discrepancies, tax issues, and employee payroll inquiries.

· Collaborate closely with Human Resources, Finance, Accounting, Benefits, and Operations to support organizational initiatives and ensure accurate employee data management.

· Recommend and implement best practices in payroll administration.

· Communicate payroll policies, changes, and updates to employees, HR, and management.

· Ensure compliance with all federal, state, and local payroll tax laws, wage and hour regulations, garnishments, and payroll reporting requirements.

· Review and audit time clocks, time systems, and timecards. 

· Manage State Unemployment Insurance (SUI) compliance, Employment Development Department (EDD) notices, ADP tax compliance, and other regulatory requirements.

· Timely processing of notifications that come in (garnishments, inquiries, etc.)

· Other duties assigned. 

REQUIRED QUALIFICATIONS: 

· Degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.

· Minimum of 10 years of progressive payroll administration experience, including at least 4 years in a payroll leadership or management role.

· Proven experience managing high-volume, multi-state and multi-entity payroll operations. 

· Experience leading and managing offshore payroll teams.

· Extensive experience with Paylocity Payroll and HRIS. 

· Advanced knowledge of federal, state, and local payroll laws, wage and hour regulations, payroll tax compliance, and employment regulations.

· Strong analytical and problem-solving skills.

· Ability to handle confidential information with discretion.

· Strong leadership and team management skills.

· Knowledge of ADP Systems 

· Proficiency in Microsoft Office and payroll software.

· Excellent communication skills, both verbal and written.

· Certified Payroll Professional (CPP) or Payroll Compliance Professional (PCP)

· Bilingual (English/Spanish) is preferred.

· Midwest time zone preferred.

PHYSICAL DEMANDS:

· Stand, walk, bend, and twist constantly.

· Sit for long periods of time. 

· Sit in front of a monitor (screen(s)) for long periods of time. 

· Frequent bilateral hand movements.

· Good finger dexterity.

· Be tolerant of noisy children, small, enclosed spaces, and noisy music.

Requirements: