Executive Administrative Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Free uniforms
• Health insurance
• Paid time off
• Vision insurance

About the Role:
ABA Results LLC is looking for a driven and detail-oriented Executive Administrative Coordinator to join our growing team in Fort Myers, FL. This is an exciting opportunity to play a pivotal role in supporting executive leadership and keeping day-to-day operations running smoothly. If you thrive in a fast-paced environment and love being the organizational backbone of a dynamic organization, we want to hear from you!

This position is ideal for someone who thrives in a fast-paced environment, can successfully manage many moving pieces at once, and naturally anticipates what needs to be done. The right person will not simply wait for direction; they will recognize needs, follow through on responsibilities, communicate effectively, and help ensure operations continue running smoothly.

Key Responsibilities

• Provide direct administrative and organizational support to the CEO
• Manage calendars, scheduling, appointments, meetings, reminders, and ongoing priorities
• Assist with day-to-day administrative and operational needs across the organization
• Communicate and coordinate with outside vendors, service providers, and business partners
• Obtain quotes, schedule services, follow up with vendors, and assist with resolving service-related issues
• Assist with budgeting, expense tracking, purchasing, and maintaining organized financial records
• Coordinate supply needs, purchasing, and ordering
• Create professional and engaging flyers, announcements, communications, and other materials using Canva
• Draft and distribute internal communications, emails, forms, and other administrative materials
• Maintain spreadsheets, trackers, documents, records, and organizational systems
• Assist with planning and coordinating company events, activities, meetings, and special projects
• Communicate professionally with leadership, employees, families, vendors, and other outside contacts
• Track multiple ongoing projects, deadlines, requests, and follow-up items to ensure nothing is overlooked
• Identify upcoming needs or potential issues and take initiative to address them
• Assist with general office and facility coordination as needed
• Handle sensitive and confidential information with professionalism and discretion
• Adapt to changing priorities and provide additional administrative support as organizational needs arise

Skills & Qualifications

• Minimum of 2 years of experience in executive administration, administrative coordination, office operations, or a similar role
• Experience with Individuals with learning delays or autism is a plus
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel
• Strong Canva experience.
• Experience with budgeting, expense tracking, purchasing, or similar financial organization
• Experience communicating and collaborating with vendors and outside service providers
• Excellent written and verbal communication skills
• Exceptional organizational and time-management skills
• Ability to multitask and manage a high volume of responsibilities simultaneously
• Strong attention to detail and follow-through
• Highly proactive, with the ability to anticipate needs and recognize what needs to be done without waiting for step-by-step direction
• Strong problem-solving skills and the ability to independently find solutions
• Creative mindset with an eye for professional, visually appealing materials and communications
• Ability to prioritize effectively when multiple needs or deadlines arise at the same time
• Comfortable working in a fast-paced environment where priorities may shift throughout the day
• Dependable, professional, and able to maintain confidentiality

The Ideal Candidate
The ideal candidate is someone who is naturally organized and always thinking ahead. You can be given several responsibilities at once, determine what needs attention first, and ensure each item is followed through to completion. You are comfortable taking initiative, asking questions when necessary, communicating with many different people, and finding solutions rather than waiting to be told every next step.
You are also creative and detail-oriented, and you take pride in producing work that is organized, professional, and polished. Most importantly, you are dependable and capable of becoming a trusted administrative partner to leadership and the organization.

About Us:
ABA Results LLC is a growing Applied Behavior Analysis (ABA) organization committed to delivering meaningful outcomes and exceptional services to children with autism and their families. Our team is passionate, collaborative, and driven by a shared mission to make a real difference. We pride ourselves on fostering a supportive work environment where employees are valued, empowered, and given the tools they need to succeed.