Professional Business Administrator

Job Description

Job Description

Ultra Luxury Design Build Firm is seeking a Professional Business Administrator to join our team and support a dynamic office environment. This role focuses on office administration, customer relations, and coordination with architectural review boards while working closely with a large team and various trade partners. The ideal candidate will be professional, dependable, and highly organized, committed to excelling in their career with opportunities for long-term growth. This position reports directly to the Controller, Vice President and President.

Responsibilities

• Manage general office administration and document printing
• Coordinate submissions to Architectural Review Boards
• Facilitate customer and client relations with professionalism
• Collaborate effectively with a large team (16+ members)
• Support marketing efforts and warranty list management
• Communicate with clients and trade partners regarding warranties and project updates
• Ensure tasks are completed by deadlines through multitasking and time management
• Maintain consistency, punctuality, and professionalism in all duties

Required Qualifications

• Bachelor's degree
• Experience in office administration, customer relations, and project coordination
• Strong document management and scheduling skills
• Excellent communication and time management abilities
• Ability to multitask and meet deadlines consistently
• Demonstrated professionalism, responsibility, and dependability
• Recommendation letters from at least 5 sources.

Preferred Qualifications

• 2+ years of experience in business administration