Secretary

Job Description Job Description Position Overview: Northern Crane & Equipment is seeking a reliable and organized Secretary/Administrative Assistant to support our Bismarck shop operations. You'll be the go-to for keeping our fast-paced team running smoothly, handling everything from client scheduling to paperwork for crane repairs and inspections. Join a tight-knit crew that's all about safety, efficiency, and getting heavy machinery back on the job site. Key Responsibilities: Greet clients and answer phones, coordinating repair appointments and service calls for knuckleboom cranes, hyrail equipment, and hydraulics. Manage scheduling for on-site inspections (DOT, ANSI, FRA) for field support. Handle invoicing, inventory tracking for parts (e.g., from partners like Palfinger or Kubota), and basic bookkeeping using tools like QuickBooks or MS Office. Organize files for compliance docs, safety reports, and vendor orders—ensuring everything's audit-ready. Assist with office logistics: ordering supplies, coordinating with techs on job updates, and supporting our Dickinson branch as needed. What We're Looking For: High school diploma (associate's in admin or business a plus); 1–2 years in office support, ideally in construction, repair, or industrial settings. Proficient in Microsoft Office Suite, email management, and basic data entry—bonus for experience with scheduling software like Google Workspace. Strong communication skills: You're the friendly voice on the line, juggling multiple tasks with a positive attitude. Detail-oriented and discreet—handling sensitive client and safety info is key. Valid driver's license; occasional light lifting (under 20 lbs.) for office tasks. Why Join Us? Competitive Pay: Starting $25–$40/hour (based on experience), plus overtime during busy seasons. Benefits: Health/dental/vision starting one month after employment, 401(k) matching, paid time off, and a clothing allowance. Work-Life Fit: Monday–Friday, 8 AM–5 PM (flexible for families); no weekends unless requested. Growth Potential: Move up to office manager or dispatch roles—many of our team started in admin. Team Vibe: We're a locally owned shop (BBB A+ rated) with a family feel—BBQs, safety trainings, and pride in serving ND's energy.