School Clerk (FT)

• This position is responsible for all clerical functions of the School Office pertinent to the operational requirements established for Lead School Clerk.

• Maintain positive and professional staff and customer relationships.
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages.
• Manage communication of information in and out of the office; prepare correspondence, emails, memos (paper and electronic).
• Support office staff, managers and administrators with general operational tasks; assist and perform general record keeping.
• Assists in any aspect of the departmental operation whenever necessary.

• Telephone - in-house (intercom), walkie-talkie. Receive and route calls appropriately.
• Correspondence - receives and routes mail, packages. Prepare correspondence; forward accordingly (notices, grievances, and reports): State, Local and Federal, Use of Building, Health and Safety, Incident/Accident, School/Staff/Parent Notices, Fire Drills and Inspections, Proposals).
• Maintain up-to-date filing system: Staff directory, phone listing, student recall listings, waiting lists, weekly, monthly, quarterly, annual reports, School Board Agendas.
• Maintain appointment/meeting calendars/schedules: Building, teacher, parent groups, visitors, workshops, etc.
• Greet and assist all visitors in a positive manner.

• Ledger activity associated with balances, spreadsheets & word processing computer application.
• Updating and distribution of budget reports.
• Researching data for preparation of requisitions, typing requisitions.
• Maintain purchase order file, receiving copies, invoices, packing slips.
• Direct payments, route for payment in a timely fashion.
• Assist Administrator/Principal/Director in preparation of annual budget.
• Typing administrative draft - tabulations/calculations.
• Maintain inventory of office materials, supplies, B5 in stock supplies, books, postage, health and athletic supplies.
• Mileage: Type monthly mileage on appropriate forms with direct payment for reimbursement including staff travel expenses and cab vouchers.

• Prepare/maintain weekly, biweekly, hourly payrolls for administrators, teachers, clerks, aides, etc., relative to regular payroll, overtime, workshops, coverage, breakfast program, in-house coverage, etc., as it applies to the job area.
• Maintain leave forms, name/address forms, vacation requests, certifications and renewals, etc. for attendance reporting and recordkeeping of payroll. Sort and distribute checks.

• Must have excellent secretarial skills, including typing, filing, and records maintenance.
• Must have excellent written and oral communication skills, including excellent English grammar, usage and spelling and punctuation skills.
• Excellent interpersonal skills and the ability to maintain composure and professionalism in a fast-paced and demanding environment.
• Must be proficient, or willing to attain proficiency, in various software applications used to maintain electronic records including Microsoft Office Suite, (Outlook, Access, Excel and Word), Lawson Teachscape, AESOP Attendance System and Skyward.
• Must be proficient in use of standard office equipment, including facsimile, copiers, calculators, telephone system and desktop computer.
• You must complete the new hire compliance training prior to your first day of employment.
• Must possess and consistently model excellent interpersonal and customer service skills and the ability to maintain composure in a fast-paced and demanding environment.
• Must have the knowledge and skills to build positive relationships with people from diverse populations.
• Commitment to the mission and vision of PPSD and the relevance of job functions to that mission and vision.

• Must be confidential.
• Bilingual Preferred.

The Providence Public School District (PPSD) serves approximately 22,000 students attending our 37 schools. PPSD employs more than 3,200 professionals who work in and provide support to our schools, which include 21 elementary schools, 7 middle schools, 9 high schools and 2 public district charter schools. Of our employees, approximately 2,000 are educators, and more than 600 others directly support students and families in our schools. Approximately 55% of students come from homes where English is not the primary language spoken. Combined, our students and families speak 55 different languages and hail from 91 countries of origin. In PPSD, the teachers and leaders set high expectations for academic achievement, provide equal access to differentiated instruction, and endeavor to close the achievement and opportunity gap among historically marginalized subgroups within the schools. PPSD is a great place for those who desire an environment that supports their creativity and ingenuity, and respects their credentials and abilities as a teacher.