Accounting Assistant II of Career and Technical Education- 12 Months

Accounting Assistant II of Career and Technical Education

The Accounting Assistant II of Career and Technical Education is responsible for preparation and maintenance of fiscal records and related documents, administering the financial components of the Perkins V federal grant, and supporting teachers with instructional purchases.

Work Objectives/Essential Functions

• Enter requisitions and prepare purchase orders in the accounting system.
• Process invoices for payments, ensuring proper coding to budget accounts.
• Manage procurement cards in accordance with SCPS policies, regulations, and Finance Manual procedures.
• Follow differentiated procedures, as directed by the Department of Financial Services for vendors requiring unique processing (e.g., service providers and consultants).
• Serve as the office/department/school finance expert and coordinate procurement and payment procedures with other offices in the division when necessary.
• Maintain records of the office/department/school budget and prepare reports for the supervisor as requested.
• Manage multiple deadlines and track purchases so all Virginia Department of Education reimbursements are filed accurately and by the required deadline.
• Prepare other financial reports as requested by the supervisor or the Department of Financial Services.
• Prepare and maintain all other necessary fiscal records and related documents.

Education and Experience

Education Attainment (Required): High School diploma or equivalent

Education Attainment (Preferred): Associate's degree from an accredited institution or other coursework demonstrating preparation for accounting-related work is preferred. Work experience will be considered in lieu of this requirement.

Relevant Experience (Required): Two (2) years of job-related experience is required.

Relevant Experience (Preferred): Prior experience using ERP, Enterprise Financial Software is preferred. Prior experience with federal grant reimbursement processes is preferred.

Required Licensures and Certifications

Additional Knowledge, Skills, and Abilities

• Fluency with Microsoft Office products (Word and Excel) and Google Suite (Docs, Sheets, and Drive) or the ability to quickly acquire such fluency.
• Knowledge of standard office procedures, practices, and equipment.
• Knowledge of Stafford County Public Schools Board policies, regulations, and Finance Manual procedures.
• Knowledge of standard accounting principles and bookkeeping terminology and methods.
• Effective time management and organizational skills.
• Appropriate written and verbal communication and thorough knowledge of English grammar usage.
• Establish and follow detailed work procedures.
• Post accounts with accuracy.
• Work cooperatively in a team environment to meet goals.
• Organize and perform work independently.
• Meet deadlines for all work even when working on multiple projects.
• Show sustained effort and enthusiasm in quality and quantity of work.

Core Expectations of All Stafford Schools Employees

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.

Weight Demands

Weight Demands - Rarely - Occasionally - Frequently

Lifting – 1–25 lbs - X

Lifting – 26–50 lbs - X

Lifting – 50+ lbs - X

Carrying – 1–25 lbs - X

Carrying – 26–50 lbs - X

Carrying – 50+ lbs - X

Pushing/Pulling – 1–25 lbs - X

Pushing/Pulling – 26–50 lbs - X

Pushing/Pulling – 50+ lbs - X

Physical Demands

Physical Demands - Rarely - Occasionally - Frequently

Standing - X

Sitting - X

Walking - X

Reaching - X

Turning/Twisting - X

Balancing/Climbing - X

Stooping/Kneeling - X

Crouching/Crawling - X

This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.