Grants Coordinator

Grant Management Specialist

Responsible for managing the full grant lifecycle including application development, submission, post-award startup, financial tracking, reporting, compliance, and stakeholder coordination to ensure timely, accurate, and audit-ready grant execution.

Requirement/Must Have:

• Experience in grant application development, grant management, budgeting, accounting, or contract management.
• Experience interpreting federal funding requirements, grant awards, and reporting instructions.
• Strong Microsoft Excel skills for financial tracking, variance analysis, and forecasting.
• Strong communication skills, both written and verbal.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to work independently with minimal supervision and deliver accurate outputs.

Experience:

• Experience leading grant applications from NOFO/FOA review through submission.
• Experience coordinating timelines, checklists, documentation, and submission workflows.
• Experience managing post-award startup activities including budget interpretation and compliance tracking.
• Experience monitoring expenditures, forecasting budgets, and identifying financial discrepancies.
• Experience preparing and submitting financial and performance reports to funding agencies.
• Experience supporting grant closeout activities including final reporting, documentation, and audits.
• Experience coordinating across program, fiscal, procurement, and leadership teams.
• Experience tracking action items, deadlines, and maintaining audit-ready documentation.
• Experience facilitating stakeholder meetings and preparing status updates.

Responsibilities:

• Lead and coordinate grant applications from NOFO review through final submission.
• Review NOFO, NOA, and FOA requirements including evaluation criteria, attachments, and submission rules.
• Develop and maintain application timelines, checklists, SharePoint structures, and version control systems.
• Schedule and facilitate kickoff meetings and track action items and deliverables.
• Coordinate budget development and ensure alignment with allowable costs.
• Compile narrative sections, attachments, and certifications for grant applications.
• Perform final quality checks for completeness, formatting, and compliance.
• Manage submission process through appropriate platforms and ensure timely delivery.
• Review award terms and document key post-award requirements and restrictions.
• Communicate budget structure, reporting expectations, and compliance requirements to stakeholders.
• Track post-award actions and maintain documentation for audit readiness.
• Build and maintain monthly expenditure reports and budget projections.
• Identify and resolve financial discrepancies through coordination and corrections.
• Track corrections and maintain financial documentation accuracy.
• Review procurement, supply, and invoice documentation as required.
• Lead reporting processes including performance and financial reporting.
• Compile and submit grant reports through required systems and maintain records.
• Manage funder follow-ups, revisions, and corrective actions.
• Support grant closeout including final reconciliation and documentation archiving.
• Attend stakeholder and federal agency meetings and provide status updates.
• Prepare meeting materials, document action items, and ensure completion.
• Provide administrative support including correspondence and signature routing.
• Respond to fiscal and oversight requests with accurate supporting data.

Should Have:

• Strong organizational and time management skills.
• Strong attention to detail and accuracy in documentation.
• Ability to work across multiple stakeholders and functions.
• Strong analytical and problem-solving skills.

Skills:

• Grant management and federal funding compliance.
• Budgeting and financial forecasting.
• Microsoft Excel (advanced).
• Microsoft Office Suite.
• Reporting and documentation management.
• Stakeholder coordination and communication.
• SharePoint and version control systems.

Qualification And Education:

• Bachelors degree in Business, Finance, Public Administration, or related field preferred.