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Grants Coordinator

Cynet Systems

Grant Management Specialist

Responsible for managing the full grant lifecycle including application development, submission, post-award startup, financial tracking, reporting, compliance, and stakeholder coordination to ensure timely, accurate, and audit-ready grant execution.

Requirement/Must Have:

  • Experience in grant application development, grant management, budgeting, accounting, or contract management.
  • Experience interpreting federal funding requirements, grant awards, and reporting instructions.
  • Strong Microsoft Excel skills for financial tracking, variance analysis, and forecasting.
  • Strong communication skills, both written and verbal.
  • Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Ability to work independently with minimal supervision and deliver accurate outputs.

Experience:

  • Experience leading grant applications from NOFO/FOA review through submission.
  • Experience coordinating timelines, checklists, documentation, and submission workflows.
  • Experience managing post-award startup activities including budget interpretation and compliance tracking.
  • Experience monitoring expenditures, forecasting budgets, and identifying financial discrepancies.
  • Experience preparing and submitting financial and performance reports to funding agencies.
  • Experience supporting grant closeout activities including final reporting, documentation, and audits.
  • Experience coordinating across program, fiscal, procurement, and leadership teams.
  • Experience tracking action items, deadlines, and maintaining audit-ready documentation.
  • Experience facilitating stakeholder meetings and preparing status updates.

Responsibilities:

  • Lead and coordinate grant applications from NOFO review through final submission.
  • Review NOFO, NOA, and FOA requirements including evaluation criteria, attachments, and submission rules.
  • Develop and maintain application timelines, checklists, SharePoint structures, and version control systems.
  • Schedule and facilitate kickoff meetings and track action items and deliverables.
  • Coordinate budget development and ensure alignment with allowable costs.
  • Compile narrative sections, attachments, and certifications for grant applications.
  • Perform final quality checks for completeness, formatting, and compliance.
  • Manage submission process through appropriate platforms and ensure timely delivery.
  • Review award terms and document key post-award requirements and restrictions.
  • Communicate budget structure, reporting expectations, and compliance requirements to stakeholders.
  • Track post-award actions and maintain documentation for audit readiness.
  • Build and maintain monthly expenditure reports and budget projections.
  • Identify and resolve financial discrepancies through coordination and corrections.
  • Track corrections and maintain financial documentation accuracy.
  • Review procurement, supply, and invoice documentation as required.
  • Lead reporting processes including performance and financial reporting.
  • Compile and submit grant reports through required systems and maintain records.
  • Manage funder follow-ups, revisions, and corrective actions.
  • Support grant closeout including final reconciliation and documentation archiving.
  • Attend stakeholder and federal agency meetings and provide status updates.
  • Prepare meeting materials, document action items, and ensure completion.
  • Provide administrative support including correspondence and signature routing.
  • Respond to fiscal and oversight requests with accurate supporting data.

Should Have:

  • Strong organizational and time management skills.
  • Strong attention to detail and accuracy in documentation.
  • Ability to work across multiple stakeholders and functions.
  • Strong analytical and problem-solving skills.

Skills:

  • Grant management and federal funding compliance.
  • Budgeting and financial forecasting.
  • Microsoft Excel (advanced).
  • Microsoft Office Suite.
  • Reporting and documentation management.
  • Stakeholder coordination and communication.
  • SharePoint and version control systems.

Qualification And Education:

  • Bachelors degree in Business, Finance, Public Administration, or related field preferred.
Cynet Systems
Vacancy posted 4 days ago
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