Facilities Manager

Description Type: Regular, Full-Time Status: Exempt Schedule: Varies; with the ability to work evenings and weekends Salary: $74,880 – $104,832 (Commensurate with Experience) Salary ranges listed above represent good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors including but not limited to, the candidate’s experience and qualifications. Benefits : Medical at $60.00 a month for employees, dependent coverage available at pro-rated additional cost (Kaiser, Anthem Blue Cross and Community Health Care options), 100% employer paid dental & vision, 11 paid holidays, PTO accrual up to 15 paid days annually, California Paid Sick leave, additional sick leave accrual and 403b with company match Employee Background Verification: Five-year annual DOJ Verification Authorization requirement. This policy establishes the requirement for 5-year background checks for employees to ensure compliance with specific grants and its associated regulations. Reports To: Chief Operating Officer Position Summary: The Facilities Manager oversees and coordinates all aspects of multi-site facility maintenance, improvement projects, and information technology functions across the organization. This role leads a team of staff and volunteers, manages external contractors and vendors, and ensures compliance with government and agency health and safety standards. Key responsibilities include developing project scopes, timelines, and budgets, supervising maintenance and custodial work, coordinating complex renovation and repair projects and strategically planning for long-term facility needs. The Facilities Manager will excel at project management, team leadership, effective and timely communication and vendor negotiations while maintaining a focus on operational efficiency and cost-effectiveness. Essential Duties and Job Responsibilities include the following: Provide the overall leadership and vision for the Facilities Department and team members, with an emphasis on the oversight of providing a clean, welcoming, and safe environment to adequately support MMC’s 24/7 operations. Serves as facilities project manager and leads the team and vendors in developing and implementing effective systems, facilities project management database, written policies and procedures to improve maintenance operations, minimize operating costs, and effect greater utilization of labor and materials. Ensure the department adheres to organizational and grant policies, processes, and procedures. Ensure the facilities team adheres to compliance with OSHA health and safety practices as well as maintain infection control procedures and ensure implementation. Establish current and future department and program goals. Manage and hold the team and vendors accountable for fulfilling their job role, contracted services, and assigned tasks. Monitor departmental and individual performance and establish corrective measures as needed. Prepare detailed reports, both current and forecast Inspect facilities, equipment, and vehicles to determine needs. Monitor performance and establish corrective measures as needed. Prepare detailed reports, both current and forecast on facility projects and future needs. Adheres to city, state, and federal building codes, statutes, and regulations. The Facilities Manager is accountable for overseeing and managing the facilities department budget, grant accountability and reporting, ensuring responsible allocation of resources to support preventative maintenance plans, capital replacement schedules and future facility needs. Responsible for oversight, training, equipping, and the delegation of tasks for employees, volunteers or contractors engaged in the owned and leased facilities by the organization, including but not limited to repairs, painting, maintenance, plumbing, HVAC, electrical, custodial, furnishings, and grounds maintenance. Develops, implements, coordinates, and maintains records of a preventative maintenance program and capital replacement plan, optimizing asset longevity and operational efficiency while minimizing downtime and costs. Develops, implements, and manages the organization’s fleet, equipment, and inventory list. Develops, implements, and manages the organization’s furnishings, fixtures, equipment and supplies inventory list. Proactively identify and report all facility issues and safety concerns immediately to leadership and relevant site staff/program managers, ensuring timely implementation of corrective action steps to maintain a safe and efficient work environment. Oversees agency office and space leases and works directly with landlords. Management of human resources functions for the facilities department staff and volunteers, including interviewing and selecting staff, training and coaching staff, scheduling staff, timesheet review and use of HRIS, monitoring staff progress, and conducting performance evaluations. Support cross-training to ensure an adaptable workforce and eliminate any skill gaps in the facilities department. Champions the organization's vision, mission, and values to create a healthy work culture. Oversee the IT staff and vendors to ensure the network and essential telecommunications systems, including phones and internet, function properly. Monitors and recommends systems and procedures to ensure the security of all facilities (i.e. cameras, monitors, alarms, security gates, access control system, audio visual system, PA speakers, etc.) Communicates regularly and provides written department and employee updates to the COO about facility needs, project status, and risk assessment for the organization. Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion. Attend and support agency-wide fundraising events. Lead and attend department and agency-wide meetings as required. Attend Board of Director and Board Committee meetings and present as required, including serving as a member of the facilities planning committee (current and future facilities) Complete other duties as assigned. The Facilities Manager is an exempt position and expected to customarily and regularly exercise discretion and independent judgment in carrying out job duties. The Facilities Manager is also expected to perform solely exempt-type duties more than 50% of work time during the workweek. Requirements Required Education and/or Experience: Associate's degree (A. A.) or equivalent from two-year college or technical school. Three years related experience in maintenance and repair, computer/telecommunications and safety, or equivalent combination of education and experience. Minimum of two years experience supervising staff or volunteers. Required Certificates, Licenses, Registrations and Tests: Possession of a valid California driver's license and proof of liability insurance on personal auto. Must be insurable at all times at standard rate by MMC insurance carrier. Must successfully pass a drug, background and Tuberculosis test. Required Knowledge, Skills, and Abilities: Deep interest in and commitment to the mission and vision of MMC with a sensitivity to domestic violence. Demonstrated ability to work with sensitivity and without discrimination towards peoples of diverse cultures, races/ethnicities, socio/economic positions, ages, religions, and genders, physical, mental challenges, disabilities, and sexual orientations. Knowledge of general office practices, procedures, and terminology. Demonstrated ability to use current business software applications, including HRIS and accounting systems, as well as productivity tools, to collate, analyze, and synthesize data and information to provide strategic and operational insights to the Chief Operating Officer, Chief Executive Officer and Board of Directors. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to manage contracts with all vendors. Excellent communication skills and ability to communicate effectively, clearly, and concisely both verbally and in writing in English. Ability to write routine reports, correspondence and maintain a look ahead schedule. Bilingual Spanish/English is a preferred. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to make independent decisions, conceptualizing implications for the agency. Ability to manage projects with quality and in a timely matter General understanding of basic electrical, plumbing, maintenance and repair. Ability to understand the needs of MMC clients and a willingness to address their concerns with action designed to create change. Ability to adapt to the environment, to solve practical problems, to deal with a variety of multiple variables and situations where only limited standardization exists and to make independent decisions within scope of responsibility. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Adjust focus – (ability to adjust eye to bring an object into sharp focus) – frequent. Vision – (close, distant, color, peripheral, and depth) – frequent. Hearing – (ability to hear instructions) – frequent. Critical thinking – frequent. Lift up to 50 pounds – occasional to frequent. Push/pull up to 50 pounds – occasional to frequent. Climbing – occasional. Balancing on objects – occasional. Reach with hands and arms – frequent. Sit – moderate. Stand – frequent. Stoop, kneel, crouch, or crawl – frequent. Repetitive use of hands – frequent. Fine Dexterity – Both – frequent. Walk – frequent. Grasping: simple/light - frequent. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee frequently works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, and vibration. The noise level in the work environment is usually moderate. The employee also works indoors, environmentally controlled. The Marjaree Mason Center, Inc. is an Equal Opportunity Employer. It is our policy to make all personnel decisions without discrimination on the basis of race, color, creed, religion, sex, physical disability, mental disability, age, marital status, sexual orientation, citizenship status, national or ethnic origin, and any other protected status. The Marjaree Mason Center is 24/7 operation and all employees, at any point of time, may be asked to perform other work duties from those normally assigned such as working in our emergency services. The above job description and duties is meant to describe the general nature and level of work performed; it is not intended to as an exhaustive list of all duties and responsibilities. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with federal and state laws. #J-18808-Ljbffr Marjaree Mason Center, Inc.