Global Payroll Admin

Job Description

Job Description

Who We Are:

Being naked is the #1 most sustainable option. We're #2.

Since 2009, we've been on a mission to bring sustainable fashion to everyone. Named one of Fast Company's Brands That Matter and winning a Best Carbon Footprint award, we have big goals like being Climate Positive by 2025 , Circular by 2030 , and pushing the whole industry forward along the way. Our work has gotten love in Drapers and Sourcing Journal , and TIME wrote about how great our CEO, Hali Borenstein, is. Basically, we're saving the Earth and looking damn good doing it.

We're a global brand with 50+ stores (and counting) around the world, and our own sustainable factory in LA . We innovate across categories like accessories , swimwear , and sleepwear , and we reach millions of people with campaigns like this , this and this .

None of this work is possible without the incredible people behind it. We're a mission-based company that invests in an inclusive culture, so we can innovate together and ensure everyone has the space to grow, thrive, and belong.

And starting right now, we want to do all that with you.

The Role:

The Global Payroll Administrator provides essential day-to-day administrative and processing support for both domestic and international payroll operations. This role is responsible for accurate data entry, timekeeping maintenance, initial auditing, and resolving routine employee payroll inquiries. The Administrator ensures seamless execution of US bi-weekly/weekly payroll, directly coordinates fully managed payrolls in France and the UK, and supports the company's Canadian PEO payroll tasks.

What You'll Do: US Payroll Administration & Data Entry

• Execute precise and timely monthly, bi-weekly, and weekly payroll data entry.
• Monitor hourly timekeeping systems (TAA), following up with managers to resolve missed punches and approval delays.
• Calculate and process authorized off-cycle checks and manual payments.
• Input and process approved bonus payments, ensuring proper tax withholding parameters.
• Audit data entries for Change of Status (COS), new hire profiles, and employee terminations.
• Support the administrative processing of annual compensation data adjustments.

International Payroll Administration (Fully Managed & PEO Models)

• France / UK (Fully Managed): Support fully managed France and UK operations by participating in the onboarding employees, reviewing and approving Store Manager entries, processing bonuses, submitting payroll, and processing separations.
• Canada (PEO Model): Serve as the administrative point of contact for the Professional Employer Organization (PEO), compiling and delivering standardized bonus reports and answering routine questions from the PEO as needed.
• Finance Collaboration: Support Payroll Manager in delivering monthly international reports, track and route Deel invoices for payment,

Reporting, Compliance & Ticket Management

• Support Payroll in creating and distributing monthly time & attendance reports across Corporate, Retail, Factory, and Distribution Center (DC) locations.
• Support Payroll Manager in generating bi-annual time-off and accrued leave usage reports.
• Monitor, triage, and resolve incoming Tickets (to the company's ticketing system) regarding payroll, tax changes, and time & attendance.
• Ensure strict adherence to Fair Labor Standards Act (FLSA) guidelines regarding hours worked, overtime calculations, and meal break penalties for non-exempt staff.
• Maintain organized, secure, and compliant digital payroll record retention

Payroll Administration

• Support weekly management of payroll mail including filing, tax notice support and state information requests
• Support the broader People team with seasonal or ad-hoc administrative projects as assigned.

What You'll Bring:

• Experience: 1–3 years of payroll admin or related experience, preferably with exposure to both hourly/non-exempt workforces and global payroll concepts.
• Systems Knowledge: Prior experience with HRIS/Payroll platforms and digital global payroll environments is preferred.
• Technical Skills: Intermediate proficiency in Microsoft Excel (ability to use basic formulas, VLOOKUPs, and sort/filter large datasets securely).
• Compliance Knowledge: Basic understanding of US wage and hour laws (overtime, state-specific pay frequencies). Understanding the operational differences between fully managed international entities and PEO structures is a plus.
• Soft Skills: Exceptional attention to detail, high confidentiality, excellent time management skills with ability to prioritize and multitask based on deadlines, customer-service-oriented approach to solving employee inquiries.

Compensation:

At Reformation, we believe in transparency and equity when it comes to compensation. For this role, the anticipated base hourly range is $24 - $31 / hour, depending on a variety of factors, including but not limited to relevant experience, skills, qualifications, and internal compensation equity.

This role may also be eligible for an annual discretionary bonus based on a range of factors, including company performance, department goals, and individual contributions. Bonus amounts and eligibility are not guaranteed and are determined at the company's discretion.

Please note that compensation decisions are made thoughtfully and may vary from the listed range to reflect individual circumstances and evolving business needs. Our total rewards package also includes benefits, perks, and opportunities for growth that contribute to overall compensation.

Benefits & Perks:

• Eligible employees get employer-sponsored private medical, dental, and vision insurance, as well as commuter benefits to help support your travel to and from work.
• We offer competitive paid time off policies including vacation, sick leave, and company holidays for eligible employees.
• We offer retirement planning support for eligible employees, including the option to invest in Environmental Social Governance-aligned (fancy way to say sustainable) funds.
• We're a mission-based company with offices in LA, NYC and London, as well as a global retail team, which means you'll get to collaborate with people all around the world.
• You'll get access to fertility care support through Carrot , and up to a $5,000 USD reimbursement for related fertility expenses after 1 year of employment.
• We care about the causes our employees care about so we donate to community efforts on a yearly basis.
• We offer a clothing discount, culture events (like our annual Ref Values week and Volunteer Time Off), you know, all the meaningful and fun stuff!

Reformation is proud to be an Equal Opportunity Employer. We're committed to building a diverse and inclusive team that reflects the world we want to live in. All qualified applicants will be considered for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status—in accordance with applicable international, federal, state, and local laws.

If you require accommodations during the application or interview process, please let us know. We're here to ensure you have what you need to show up as your best self.

Still don't know if you should apply? We get it— studies show that many women and individuals from historically underrepresented communities hold back from applying unless they meet every single requirement. At Reformation, we're all about growth, not gatekeeping. If you're passionate about the role and excited about making fashion more sustainable, we'd love to hear from you. If this role doesn't totally excite you, consider applying to our general application.

Want some more?! - Sustainability , Forbes , Fast Company

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