Patient Engagement and Sales Coordinator

Job Description

Job Description

Description:

Do you love connecting with people and helping them improve their lives?

At James Clinic , we believe healthcare should feel personal. Our patients aren't just appointment times on a schedule—they're individuals who deserve to be known, welcomed, educated, and supported throughout their health journey.

We're looking for a Patient Engagement & Sales Coordinator who is passionate about building relationships, creating exceptional experiences, and confidently educating patients about the products, services, and memberships that can help them reach their health goals.

This is not a typical front desk position.

If you enjoy meeting new people, naturally strike up conversations, love helping others find solutions, and are energized by a fast-paced environment, we'd love to meet you.

What You'll Do

Every day is different, but you can expect to:

• Welcome every patient with warmth, professionalism, and genuine enthusiasm.
• Build relationships that make patients feel known, valued, and excited to return.
• Educate patients about James Clinic memberships, services, supplements, and wellness offerings.
• Listen to patients' goals and help connect them with solutions that meet their needs.
• Schedule appointments and coordinate patient visits.
• Answer phones, emails, and patient questions with confidence and compassion.
• Process purchases and maintain accurate patient information.
• Collaborate closely with providers, nurses, and other team members to ensure an exceptional patient experience.
• Keep the front office organized, professional, and welcoming.
• Help patients navigate their care while creating a five-star experience from beginning to end.

Clinic hours

Monday-Friday: 8-5 

We can be flexible in scheduling, but consistent attendance is non-negotiable. 

Requirements:

Who You Are

We're looking for someone who:

• Loves talking with people and making meaningful connections.
• Has a naturally positive, energetic personality.
• Is confident discussing products and services because they genuinely enjoy helping others—not because they like "selling."
• Thrives in a fast-paced environment and can easily juggle multiple priorities.
• Has outstanding communication skills, both in person and over the phone.
• Is organized, dependable, and detail-oriented.
• Takes initiative and looks for ways to improve the patient experience without being asked.
• Enjoys working as part of a collaborative, supportive team.

Experience We'd Love to See

Experience in one or more of the following is highly preferred:

• Consultative or relationship-based sales
• Customer service
• Hospitality
• Concierge services
• Medical reception
• Wellness or fitness industry
• Retail leadership
• Aesthetic or med spa environments

Healthcare experience is helpful but not required. We can teach healthcare. We can't teach someone to genuinely love serving people.

What Success Looks Like

The ideal candidate will:

• Create an exceptional first impression for every patient.
• Build trust and long-term relationships.
• Confidently educate patients about available services and products.
• Help increase patient engagement and participation in clinic offerings.
• Maintain a smooth, efficient front office while delivering outstanding customer service.
• Consistently represent the James Clinic mission, values, and culture.

Why James Clinic?

James Clinic is unlike traditional healthcare. We believe in creating lasting relationships with our patients and providing personalized, concierge-level care that helps people truly improve their health.

Our team is made up of individuals who care deeply about people, enjoy serving others, and believe that every interaction matters.

You didn't choose healthcare to rush patients through the door. Neither did we. 

If you're frustrated with traditional healthcare and want to work somewhere that gives you the opportunity to truly know your patients and make a difference in their lives, we'd love to meet you. 

If your friends describe you as outgoing, positive, compassionate, and someone who can talk to anyone, this may be the perfect role for you.