Accounting Associate II

Job Title: Accounting Associate II

Location: Northwood, OH, USA 43619

Duration: 5+ Months

Schedule: Monday - Friday 8:30 am to 5:30 am with 1 hour lunch break (Lunch: 1-hour unpaid break?)

Interviews: Will be done over Teams

Note:

Dress Code: Business casual (e.g., jeans with button-down shirt)

Job Summary:

We are seeking a detail-oriented and proactive Accounting Associate III to support our fast-paced Accounts Payable (A/P) function. This role is responsible for processing and managing vendor invoices, supporting a three-way matching process, and ensuring accurate and timely payment operations. The ideal candidate will bring strong A/P experience, familiarity with accounting systems, and the ability to work efficiently in a high-volume environment..

Key Responsibilities:

• Process vendor invoices by printing, distributing, and tracking invoices received via email, fax, and mail.
• Retrieve and distribute incoming mail to the Accounts Payable team for timely processing.
• Perform three-way matching (Purchase Order, Bill of Lading/Receiving Document, and Vendor Invoice) to ensure accuracy and compliance.
• Scan and index vendor invoices for electronic imaging and records management.
• Maintain accurate tracking of invoices received through multiple channels.
• Communicate effectively with vendors to resolve discrepancies or request missing/incomplete invoice information.
• Escalate issues beyond scope to appropriate stakeholders and keep the Supervisor informed of any concerns.
• Assist in training new associates on mail distribution processes and invoice handling procedures.
• Support continuous process improvements and perform additional duties as assigned.

Qualifications & Experience:

• 3-5 years of experience in Accounts Payable or related accounting functions.
• Strong understanding of three-way matching processes and A/P best practices.
• Experience in a fast-paced, high-volume A/P environment.
• Familiarity with accounting systems such as UMS and Microsoft Dynamics NAV (NAV) preferred.
• Prior experience with SAP and/or in the foodservice or distribution industry is a plus.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills and a collaborative team approach.
• Demonstrated ability to learn quickly and adapt to new systems and processes.

Core Competencies

• Accounts Payable expertise
• Analytical thinking and problem-solving
• Time management and prioritization
• Attention to detail
• Systems proficiency
• Adaptability and initiative