Administrative Assistant

About TEGNA TEGNA Inc. helps people thrive in their local communities by providing the trusted local news and services that matter most. With 64 television stations in 51 U.S. markets, TEGNA reaches more than100 million people monthly across the web, mobile apps, streaming, and linear television. Together, we are building a sustainable future for local news. WBIR, the TEGNA-owned NBC affiliate in Knoxville, Tennessee , is looking for a dynamic Administrative Assistant to join our team. This position will provide high-level administrative and project management support to the President and General Manager and station leadership team members in supporting our employees. This role is essential in ensuring smooth day-to-day operations, coordinating key projects, and managing communication flow between departments in a fast-paced media environment. The position requires a high level of discretion and strict confidentiality of company proprietary information. Responsibilities Provide administrative support for various departments including News, Sales and Technology with the utmost confidentiality. Develop and Lead Employee Care Initiatives: Help onboard new employees, preparing I-9 documents and photo ID badges. Plan and coordinate meetings/events and parties, including ordering meals and catering. Maintain messaging in station video boards to enhance staff communication Writes and publishes monthly station newsletter highlighting department updates, birthdays, anniversaries and upcoming events Collaborates with News Director, Director of Sales and Head of Technology on executing internal/external plans. Assist in the organization of tracking station projects including strategic planning, town halls, and other staff events through proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.) required. Oversee aspects of general office support including copying, faxing, mailing, and filing. Order and manage office supplies, badges, business cards as needed. Works cooperatively with vendors and suppliers. Make travel arrangements for employees such as booking flights, cars, and hotel. Help leadership team prepare reports and presentations. Other duties and responsibilities as needed. Requirements 3-5 years’ experience providing administrative support to a medium-sized organization. College degree preferred. Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems. Must be collaborative communicator with excellent written and verbal skills. Self-starter who can think critically, make sound decisions, and follow through on projects/tasks with little or no supervision. Ability to understand and anticipate the needs of different departments and support each effectively. Strong attention to detail and organization with the ability to track multiple projects and deadlines. Help prepare presentations, manage presentation logistics, including room reservations, A/V equipment, physical handouts. Positive, ‘get it done’ approach to the role. Interest in local news a plus. Travel: Rarely: less than 10% Work Environment Set: Office: normally performed in a typical interior/office environment Physical Demands Set: Light work: Involves sitting most of the time, walking, lifting, bending, standing, etc. This is a great opportunity to be part of a leading media organization and help shape a positive and innovative culture at WBIR as we continue to serve our East Tennessee community. Benefits two medical plan options for full and part-time employees through Blue Cross Blue Shield of Texas access to dental and eye care coverage fertility, surrogacy and adoption assistance disability and life insurance 401(k) program offers full, part-time and temporary employees the opportunity to contribute 1% - 80% of their pay on a pre-tax basis to TEGNA’s 401(k) Contributions made up to the first 4% of pay are eligible for a 100% match from the company and are 100% vested from day one nine free virtual doctor’s appointments with a physician through Teladoc 12 free annual therapy sessions with a licensed clinician through Spring Health Paid Time Off (PTO) benefit nine paid holidays per year * Some jobs are covered by a collective bargaining agreement and thus some or all of the benefits described herein may not apply. For example, some newsroom bargaining unit employees receive health and retirement benefits under plans administered by the union. EEO statement : TEGNA Inc. is a proud equal opportunity employer. We areproud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. We value and consider applications from all qualified candidates without regard to actual or perceived race, color, religion, national origin, sex, gender, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, disability, medical condition, enrollment in college or vocational school, political affiliation, military or veteran status, citizenship status, genetic information, or any other basis protected by federal, state or local law. TEGNA will reasonably accommodate qualified individuals with disabilitiesin accordance with applicable law. If you are in need of an accommodation in order to submit your application, please email View email address on click.appcast.io To all candidates: your personal information and online safety are important to us. Only TEGNA Recruiters or Hiring Managers will reach out to you regarding consideration of your application or background. Communications with TEGNA employees will either come from a TEGNA email address with a domain of tegna.com or one of our affiliate station domains. Recruiters or Hiring Managers will never request payments, ask for financial account information or sensitive information such as social security numbers. Privacy Notice for California Residents SMS Messaging Privacy Policy #J-18808-Ljbffr TEGNA Inc.