Full-time Administrative Assistant

Full-Time Administrative Assistant

Gila County Community College District is seeking an administrative assistant who must possess a Level 1 Fingerprint Clearance Card and have at least one year of direct experience in a professional business office environment.

The role requires proficiency in Microsoft Office applications, including Word, Outlook, and Excel, along with excellent communication and customer service skills.

Key responsibilities include providing administrative support, responding to inquiries from stakeholders, maintaining filing systems, and coordinating meetings and events.

The position is expected to be performed under medium supervision, with some independent decision-making required to assist high-level administrators effectively.

The salary for this position is not explicitly stated, but candidates should prepare for a dynamic office environment with potential travel requirements.

A Level 1 Fingerprint Clearance Card is required to work at Gila Community College. Essential functions include performing general physical activities, operating office equipment, providing effective assistance to college stakeholders, and maintaining confidentiality and security of information.

Perform duties under medium supervision, following procedures, instructions, directions, training, and experience gained. Independent decision making is needed to manage various responsibilities and provide effective assistance to high-level administrators and/or board members.

Administrative assistants are expected to perform any or all duties listed below in a safe, efficient, professional, and effective manner. Provide administrative support to ensure efficient operation of the office. Respond to phones, emails, and in-person questions/requests from college stakeholders. Prepare a variety of professional communications to include but not limited to memos, letters, reports, minutes, agendas, and other information/data media. Maintain filing systems, including electronic files, in an organized, secure, and efficient manner. Receive, sort, and distribute incoming and outgoing mail. Monitor, maintain, and order supplies. Coordinate and schedule travel, meetings, appointments, and events. Organize, plan, and prioritize work and workflows both individually and for administrators and co-workers as needed. Maintain confidentiality and security of information within the college. Develop and maintain the trust of administrators, board members, co-workers, and other college stakeholders by professionally fulfilling the responsibilities of the position and serving the best interests of the college. Develop constructive and cooperative working relationships with supervisors, co-workers, and other college stakeholders and provide professional assistance with administrative and business processes for high-level administrator(s) and others as needed. Maintain business environment/situational awareness to understand and respond effectively to all situations by providing appropriate assistance to college stakeholders as needed. Understand and follow college policies and procedures; assist others in understanding and following college policies and procedures. Assist others in the performance of business processes as needed. Perform similar duties not specifically listed as directed.

Qualifications and education requirements include a combination of training, education, and experience in the various areas of responsibilities that will enable the employee to succeed. Ability to pass a background screening process and/or obtain a Level 1 Fingerprint Clearance Card is necessary. One year of direct experience with professional business office practices/procedures and productivity enhancing technologies and office equipment. Proficiency in Microsoft Office including Word, Outlook, and Excel. Possess excellent attention to detail skills including grammar, punctuation, spelling, and proofreading skills. Possess excellent verbal and written communication skills. Possess excellent interpersonal and customer service skills. Preferred skills include two or more years of direct experience within an office environment providing a wide range of professional assistance to administrative and/or executive level personnel. Proficiency in Microsoft Office PowerPoint. Proficiency in Microsoft Publisher and/or Adobe Acrobat. Work environment duties are performed in a typical office environment within generally climate-controlled structures. Exposure to moderate noise levels is anticipated. Exposure to moderate to heavy office traffic levels with possible frequent interruptions is anticipated. Substantial computer and/or electronic equipment use is expected. Operation of standard office equipment involves repetitive fine motor-skills. Travel may be required.