Event Production Manager

Description

POSITION SUMMARY:

The Production Manager is responsible for overseeing all technical elements of live, hybrid, and virtual events - from planning through execution. This role serves as the bridge between creative vision and flawless technical delivery, ensuring every production element aligns with the event's goals, timeline, and budget.


The ideal candidate is a detail-obsessed problem-solver who thrives in fast-paced environments and knows how to lead teams of AV vendors, engineers, and technical staff with confidence and precision.


ROLES AND RESPONSIBILITIES:

• Collaborate with the Logistics Team and clients during pre-production to define technical requirements, formats, and show flow, while also participating in client calls to contribute to creative direction and sales - including content creation oversight and stage design as well as assess technical needs such as equipment and staffing for live staffing for live shows
• Sourcing and comparing vendor partners, proposing stage sets, negotiating contracts, loading-in/out of technology and equipment (as needed), calling shows and producing conferences and event programs.
• Lead and manage all technical production aspects alongside equipment partners: AV, staging, lighting, video, streaming, power, and IT infrastructure
• Work with the Head of Marketing to collaborate and generate creative content for clients including sizzle reels, video graphics, etc.
• Translate creative concepts into executable technical solutions, anticipating potential challenges
• Develop and manage production timelines, budgets, vendor quotes, and labor schedules
• Serve as the technical point of contact during site visits, load-ins, rehearsals, and live events
• Work hand in hand and maintain strong vendor relationships and negotiate best pricing and quality standards, load in/out, travel, meals, etc. and maintain contact and records with each vendor on the status and details of each event; develop and grow vendor relationships to ensure efficiency and control costs
• Review and understand EES Service Agreements and Addendums
• Ensure safety, compliance, and quality assurance across all technical deliverables
• Troubleshoot in real-time to maintain a smooth guest and client experience
• Understand hotel/venue contracts and diligently work with appropriate contacts to ensure in-house vendor requirements and costs are understood, budgeted and accommodated
• Coordinate budgets; establish, maintain and continually update records of client activities within the database with requests, changes, additions and deletions; ensure the profitability of each client program meets company and contract goals
• Maintain high-level personal contact with clients to ensure quality control and client satisfaction while implementing and growing the program(s)
• Participate in site inspections as requested by Relationships, Logistics, and clients
• Other duties as assigned

Requirements

REQUIREMENTS FOR CONSIDERATION:

• Submission of cover letter including the following information:
• Why you enjoy and want to work in events and production
• 1-3 bucket list destinations you want to visit and why
• Describe a way you live your full, bright life outside of work (see below core value)
• Something unique about you
• 7+ years in live event technical production, including experience with large-scale specs
• Must be highly adaptable and prepared to take on a range of responsibilities as we grow the production team
• Thrive in a fast-paced environment and meticulously plan/implement multiple programs at once
• Deep knowledge of AV, lighting, staging, and broadcast/streaming technologies
• Comfortable reading and creating production documents, floorplans, and technical specs
• Proven leadership managing crews and third-party vendors
• Strong organizational skills and the ability to manage multiple projects simultaneously
• Calm under pressure, solution-focused, and a team player
• Willingness to travel and work flexible hours based on event schedules
• Understanding of contracts and legal terms
• Acute attention to detail; admirable written, analytical and interpersonal communication skills
• Strong computer skills with hands-on knowledge of Google (Sheets, Docs, Gmail) and Microsoft Office (Word, Excel, PowerPoint, Outlook); Viper, NetSuite and ClickUp experience beneficial but not required
• Experience with CAD or Vectorworks is preferred
• Familiarity with production management software (e.g., Shoflo, Basecamp, Monday.com) is preferred
• Background in either technical direction or stage management is a plus
• Service-oriented, professional and friendly demeanor; steadfast resolve and personal integrity
• Embodiment of our Core Values:
• Powered by People: We build relationships to give meaning and richness to our lives and work.
• Always Accountable: We do what we say we are going to do.
• Innovate Until It's Great: We generate new ideas to create business value.
• Be the Best: We get it right the first time.
• Viviendo: We live full, bright lives in and out of work.
• EES Core Focus
• Cultivating Relationships + Elevating Experiences
• Creative Event Solutions

PHYSICAL DEMANDS / WORK ENVIRONMENT:

• Must be able to sit / stand for 8 hours
• Walking, bending, light lifting up to 25 lbs
• Ability to work on-site and travel both domestically and internationally
• Ability to work both from home and an office