Substitute Secretary

Substitute Secretaries

Substitute Secretaries play a pivotal role in providing essential administrative support to ensure the efficient operation of the school building. This position involves managing office tasks and facilitating communication to promote a positive, productive and organized learning environment. Location varies based on need. Pay: $18.16/hour

Key Responsibilities

1. Administrative Support:

• Greet students, visitors, parents, staff and other substitutes in a friendly and professional manner.
• Manage incoming and outgoing communications, including internal and external phone calls.
• Schedule appointments, meetings, and conferences as directed by school administrators.

2. Student and Parent Support:

• Provide assistance to parents and students by addressing inquiries and directing them to appropriate resources.
• Assist in the distribution of important school-related information and forms to students and parents.

3. Records Management:

• As needed, prepare and update visitor logs.
• As needed, prepare and update attendance reports.

4. Takes precautions to protect student and staff safety.

• Helps supervisors manage risks.
• Maintains high standards for appropriate conduct.
• Takes action to address harassment and/or aggressive behavior. (Notifies administrator accordingly)
• Follows safety procedures.

5. Confidentiality:

• Handle sensitive information with the utmost discretion and adhere to student and data privacy regulations.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an administrative or secretarial role, preferably in an educational setting.
• Proficiency in office software applications and Google suite, including word processing, spreadsheet, and email programs.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills
• Attention to detail and a commitment to maintaining accuracy in record-keeping.
• Ability to work collaboratively with students, staff, parents, and the community.
• Flexibility and adaptability to work in a variety of situations.
• Maintains a record free of criminal violations that would prohibit public school employment.