Assistant Project Manager -HVAC

Job Description

Job Description

HVAC Assistant Project Manager  

Location: Farmingdale, NY

Industry: HVAC / Construction

Salary Range: $75,000 – $90,000

Job Type : Full-time/Permanent

 

About the Company
We are a well-established HVAC contractor based in Farmingdale, NY, serving commercial and industrial clients throughout the region. Our team is known for delivering high-quality mechanical solutions with a focus on integrity, efficiency, and safety. As we continue to grow, we’re seeking a motivated and detail-oriented  Assistant Project Manager / Job Accountant to join our operations team.

Position Summary
The Assistant Project Manager / Job Accountant will support project execution and financial tracking for multiple HVAC construction projects. This hybrid role blends operational support with accounting responsibilities, making it ideal for someone with a strong grasp of both project coordination and job costing within the construction industry.

Key Responsibilities

Project Management Support

• Assist Project Managers with daily project coordination and documentation
• Track project schedules, budgets, and change orders
• Communicate with vendors, subcontractors, and internal teams to ensure smooth project execution
• Manage submittals, RFIs, and closeout documentation
• Help coordinate material deliveries and field operations

Job Costing & Accounting

• Set up and maintain job cost codes and budgets in the accounting system
• Track and reconcile costs, labor hours, purchase orders, and subcontractor invoices
• Assist in the preparation of monthly job cost reports and forecasts
• Monitor billing schedules and support the preparation of AIA billings and progress billings
• Work closely with the accounting department to ensure accurate revenue recognition and project profitability

Qualifications

• 2–5 years of experience in HVAC, mechanical contracting, or general construction
• Experience in both project coordination and job cost accounting
• Familiarity with construction management software (e.g., Procore, Sage 300 CRE, Foundation, or similar)
• Strong proficiency in Microsoft Excel and project tracking tools
• Excellent organizational and communication skills
• Ability to manage multiple projects and priorities in a fast-paced environment
• Bachelor’s degree in Construction Management, Accounting, Business, or a related field preferred

\nCompany Description

Professional Growth & Team Contribution • Participate in meetings and workshops that enhance professional skills, as assigned by Program Director and Education Specialist, including required hours of training per year; completion of one-hour training requirements covering mental health awareness, engagement and de-escalation, crisis response protocols and mental health resources. • Demonstrate openness to feedback, reflection, and learning to strengthen professional practice. • Contribute positively to team culture through collaboration, flexibility, and shared responsibility. • Demonstrate initiative and commitment to personal and professional growth. Professional Responsibility, Documentation & Program Operations • Adhere to site-specific memoranda and program staff manual which includes staff and program specific requirements as prescribed by the NYS Child School Aged Child Care (SACC) Programs regulation in a proactive manner, making the provision of quality services and the safety and care of all children the primary focus. • Demonstrate professionalism through consistent attendance, punctuality, preparedness, and follow-through. • Take ownership of assigned groups, activities, materials, and responsibilities to ensure high-quality implementation and participant experiences. • Complete attendance records, incident reports, activity logs, and other required documentation accurately and on time. • Communicate participant concerns, operational needs, and program updates to leadership and colleagues in a timely manner. • Adhere to agency policies, program procedures, reporting protocols, and applicable regulatory requirements while exercising appropriate decision-making within the scope of the role. • Recognize that personal attendance, punctuality, and performance directly impact participant safety, staffing ratios, program quality, and regulatory compliance, and takes responsibility for minimizing disruptions to program operations. COMPETENCIES • At least 18 years old with one year of experience working with youth; • Positive Youth Development & Relationship Building • Communication, Collaboration & Teamwork • Adaptability, Initiative & Willingness to Learn • Professionalism & Sound Judgment EDUCATIONAL EXPERIENCE • High school/HSE diploma preferred. EQUAL EMPLOYMENT OPPORTUNITY (EEO)/AFFIRMATIVE ACTION POLICY STATEMENT

Company Description

Professional Growth & Team Contribution • Participate in meetings and workshops that enhance professional skills, as assigned by Program Director and Education Specialist, including required hours of training per year; completion of one-hour training requirements covering mental health awareness, engagement and de-escalation, crisis response protocols and mental health resources. • Demonstrate openness to feedback, reflection, and learning to strengthen professional practice. • Contribute positively to team culture through collaboration, flexibility, and shared responsibility. • Demonstrate initiative and commitment to personal and professional growth. Professional Responsibility, Documentation & Program Operations • Adhere to site-specific memoranda and program staff manual which includes staff and program specific requirements as prescribed by the NYS Child School Aged Child Care (SACC) Programs regulation in a proactive manner, making the provision of quality services and the safety and care of all children the primary focus. • Demonstrate professionalism through consistent attendance, punctuality, preparedness, and follow-through. • Take ownership of assigned groups, activities, materials, and responsibilities to ensure high-quality implementation and participant experiences. • Complete attendance records, incident reports, activity logs, and other required documentation accurately and on time. • Communicate participant concerns, operational needs, and program updates to leadership and colleagues in a timely manner. • Adhere to agency policies, program procedures, reporting protocols, and applicable regulatory requirements while exercising appropriate decision-making within the scope of the role. • Recognize that personal attendance, punctuality, and performance directly impact participant safety, staffing ratios, program quality, and regulatory compliance, and takes responsibility for minimizing disruptions to program operations. COMPETENCIES • At least 18 years old with one year of experience working with youth; • Positive Youth Development & Relationship Building • Communication, Collaboration & Teamwork • Adaptability, Initiative & Willingness to Learn • Professionalism & Sound Judgment EDUCATIONAL EXPERIENCE • High school/HSE diploma preferred. EQUAL EMPLOYMENT OPPORTUNITY (EEO)/AFFIRMATIVE ACTION POLICY STATEMENT