Human Resources Coordinator

Job Description

Job Description

Position Summary

The Human Resources Coordinator provides administrative and operational support across multiple areas of Human Resources, including recruitment, onboarding, employee records management, benefits administration, employee engagement, and compliance. This position serves as a key point of contact for employees and supports HR initiatives while maintaining strict confidentiality. The role also provides limited support to the Accounting Department through monthly invoice processing and related administrative tasks.

Essential Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Other duties as assigned.

General

• Maintain positive and professional working relationships with employees, supervisors, and external partners.
• Follow all company policies, procedures, quality standards, and safety requirements.
• Maintain current knowledge of federal, state, and local employment laws and HR best practices.
• Maintain strict confidentiality regarding employee, company, and financial information.
• Participate in continuous improvement initiatives within the Human Resources Department.

Duties and Responsibilities

Human Resources

• Maintains strict confidentiality of employee and company information.
• Provides timely responses to employee general information requests and directs other employee questions to the appropriate resources or the HR Manager, as needed.
• Reports all employee relations issues and/or complaints to the HR Manager.
• Assists in coordinating company employee events.
• Maintains personnel files in both paper and electronic databases.
• Ensures proper handling of employee information in accordance with company policies and legal requirements.
• Follows record retention requirements for both hard copy and electronic files.
• Audits personnel files to ensure all required documentation is complete, accurate, and properly filed.
• Provides supervisors with the most current job descriptions and ensures electronic copies are maintained on the HR shared drive and in employee personnel files.
• Maintains accurate records of active job openings and received applications.
• Reviews applications for entry-level and non-exempt positions and conducts and/or schedules preliminary screenings.
• Schedules and organizes interview appointments with hiring managers.
• Collates new hire documentation and maintains an adequate supply of new hire packets for onboarding needs.
• Coordinates new hire meetings, conducts orientations, completes onboarding documentation, and updates employee records.
• Distributes company swag to new employees.
• Assists with enrollment for current and new employees in company benefit programs, including collecting required documentation for qualifying life events.
• Supports company-wide open enrollment activities in conjunction with the HR Manager.
• Assists new hires with benefit-related questions and the new hire enrollment process.
• Collates termination documentation and maintains an adequate supply of termination packets for separation processing.
• Collects emergency contact information forms from temporary employees.
• Collects temporary employee timecards on a weekly basis, ensures timecards are signed by both the employee and supervisor, and forwards them to the appropriate staffing agency.
• Manages the end-to-end administration of staff uniforms and related garments, including receiving, inspecting, issuing, coordinating minor repairs, and reconciling inventory.
• Perform other duties as assigned.

Accounting Support

• Assist Accounting Department in timely and accurate posting of invoice and payment transactions in NetSuite.
• Download invoices and supporting documents from vendor portals.
• Verify invoice documentation and compare against recurring payment records.
• Communicate discrepancies or concerns to the Controller.
• Adheres to established accounting policies and procedures.
• Maintain confidentiality of financial information.

Skills and Abilities

• Working knowledge of Human Resources principles, employment practices, and applicable labor laws.
• Ability to maintain confidential information and handle sensitive information with discretion.
• Able to adapt to and manage evolving workplace policies and regulations.
• Ability to function well in a fast-paced and, at times, stressful environment.
• Excellent written and verbal communication skills.
• Ability to communicate professionally with employees.
• Ability to work cross-functionally with all levels of the organization.
• Ability to read, write, and speak fluent English.
• Ability to work in a team environment.
• Self-motivated with the ability to prioritize competing demands and deliver on commitments.
• Excellent organizational skills with attention to detail.
• Able to handle multiple tasks simultaneously.
• Able to complete projects within established deadlines.
• Ability to demonstrate punctuality and reliability.
• Ability to enter data accurately into a database system.
• Proficient in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook), Adobe pdf and internet-based or similar software.
• Ability to type 60+ words per minute.
• Ability to operate general office equipment, including computers, scanners, and photocopiers.

Education and Experience

• High School Diploma or equivalent required.
• Associate degree in Human Resources, Business Administration, or related field preferred.
• Minimum of three (3) years of Human Resources experience preferred.
• Experience with HRIS, ATS, and employee database systems preferred.
• Human Resources certification or coursework is a plus.
• Bilingual English/Spanish preferred.  

Physical Demands

• Wear required personal protective equipment (PPE) when entering manufacturing areas.
• Hearing and speaking to exchange information
• Dexterity of hands and fingers to demonstrate activities
• Bend, kneel, crouch, and reach as needed.
• Sit and work at a computer for extended periods.
• Lift objects up to 25 pounds with or without assistance
• Stand and walk throughout a manufacturing facility.

Safety

• Responsible for maintaining a clean and safe work environment by identifying safety hazards.
• Responsible for always utilizing proper lifting and material movement techniques.
• Responsible for reporting work related injuries to Supervisor immediately.

Work Environment

The work environment described here are representative of those an employee encounters while performing the essential functions of this job. 

• Onsite combination of office and manufacturing environment.
• Frequent interaction with employees and supervisors. 
• Fast-paced manufacturing environment.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
• Exposed to a variety of conditions that may be found while walking the manufacturing floor.
• Occasional travel may be required.

Solecta, Inc.  provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Monday - Friday, 8:00 am - 4:30 pm