Specialist, Student Activities

The Specialist, Student Activities provides clerical, administrative, and project management support to student-facing departments. This role ensures efficient operations, supports student engagement and orientation initiatives, and enhances the overall student experience. Serves as the primary point of contact for students, campus and district staff, and community partners; maintaining office coverage and managing department email and phone communications Assists with planning and implemnattion of student activities (e.g. room reservations, material preparation, ordering supplies, food, creating flyers) to meet the needs of student. Reviews and tracks all expenditures related to student activities, club and/or department budgets as assigned (e.g. manage budget requests, reconcile purchases and deposits, track spending and roll over budgets). May assist in gathering vendor documenation and quotes to support contract preparation in accordance with college puschasing procedures. Coordinates with supervisor and procurement staff to facilitate vendor onboarding and documentation submission for college systems as assigned. Manages inventories, ordering lists, and budget spreadsheets for events and departmental operations. Assists with scheduling team meetings, booking spaces, and coordinating staff availability. Screens incoming communications and prepares draft responses or standard replies for supervisor review. Supports college wide events by coordinating materials, supplies, communication, and logistics under supervisor guidance, where applicable. Assists students with accessing college technology resources, including password resets and basic navigation of college platforms. High school diploma with 3 - 5 years of related experience Demonstrated successful experiences using Microsoft Office applications (e.g. Word, Excel, Outlook, & PowerPoint) Preferred: Associate Degree in Communications, Business Administration, or a related field with 1 - 3 years of experience Generally works in an office and campus environment Travel between campuses and to local vendors may be required depending on assignment. Must be flexible to work some evenings and weekends Physical Requirements: Regularly required to walk and stand for events, campus tours, and student meetings Occasionally required to bend, stoop, and reach for event set-up Occasionally required to lift and carry materials and supplies weighing up to 25 pounds #J-18808-Ljbffr St. Louis Community College