Operations Coordinator

Operations ManagerThe Operations Manager provides financial, administrative, and operational support to the Budget and Campus Financial Services Office. Reporting to the Budget Manager, this position primarily supports daily financial operations and transactional activities while coordinating administrative workflows that enable the office to provide accurate, timely, and responsive service to campus stakeholders. The position applies working knowledge of budgeting, accounting, financial transactions, and institutional policies to review and process financial activity, identify and resolve discrepancies, maintain appropriate documentation, and support internal controls. The Operations Manager also coordinates office communications, training logistics, and other operational activities. This is an individual contributor role with responsibility for independently managing assigned work, coordinating processes and activities across the office, and collaborating with campus partners. The position requires sound judgment, attention to detail, strong organizational skills, and a high level of discretion due to access to confidential financial and personnel information.Office & Communications AdministrationMonitor, triage, and respond to inquiries in the main group email boxes.Draft, format, and distribute mass communications and announcements to campus stakeholders.Manage daily departmental mail processing and deliveries.Track and order necessary office supplies and equipment, anticipating departmental needs.Coordinate calendars and schedule meetings across multiple departments.Coordinate and set up on-site and virtual training sessions, including room reservations, materials preparation, and attendee tracking.Financial & Transactional SupportAssist the campus financial services team with daily financial transactions, including processing invoices, employee reimbursements, customer billings, deposits, and other financial transactions.Review financial documents and transactions for accuracy, completeness, appropriate supporting documentation, and compliance with University policies and procedures.Monitor assigned financial activity and identify items requiring correction, additional documentation, or follow-up.Support testing, implementation, and continuous improvement of Workday Transactions.Perform other duties and special projects as assigned.Customer Service and Departmental SupportBuild collaborative relationships across departments to resolve financial issues and improve service delivery.Collaborate effectively with Budget, Finance, Human Resources, Payroll, Procurement, and departmental leadership.Perform other duties and special projects as assigned.Required Education, Knowledge, Skills, Abilities:2-4 years of progressive experience in office management, operations, or a financial services environment.High proficiency in Microsoft Office Suite (especially Excel) and Google Suite. Familiarity with financial management or accounting software.Excellent written, verbal, and interpersonal communication skills.Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines.Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.Demonstrated commitment to exceptional customer service and collaborative teamwork.Preferred Education, Knowledge, Skills, Abilities:Associate's or Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.Working understanding of general budgeting processes, ledgers, and expense reporting.Experience in higher education financial administration.Experience with Workday Financials and Workday Adaptive Planning.Experience developing and delivering end-user training.Accountabilities:Responsible for independently managing assigned work and financial responsibilities.Responsible for maintaining compliance with applicable regulations, University policies, and internal controls.Responsible for safeguarding confidential financial and institutional information.Additional Job DescriptionPhysical Requirements: Work primarily involves sitting and standing, communicating with others, operating a computer and other standard office equipment, and reviewing detailed financial information with accuracy and attention to detail.Environmental Conditions: Work is performed primarily in a standard office environment and is not typically exposed to adverse environmental conditions.Time Type Requirement: Full time