Office Services Management

Announcement

Details


Open Date
04/14/2026


Requisition Number
PRN44736B


Job Title
Office Services Management


Working Title
Office Services Management


Career Progression Track
M00


Track Level
M4 - Senior Manager, M3 - Manager, M2 - Senior Supervisor, M1 - Supervisor


FLSA Code
Administrative


Patient Sensitive Job Code?
Yes


Standard Hours per Week
40


Full Time or Part Time?
Full Time


Shift
Day


Work Schedule Summary


On site with hybrid option possible following initial period, subject to performance and business needs.

VP Area
U of U Health - Academics


Department
00226 - Cardiology


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
DOQ


Close Date
07/02/2026


Priority Review Date (Note - Posting may close at any time)

Job Summary

Office Services Management

The Cardiovascular Medicine Division at the University of Utah seeks a leader in Administration/Office Services Management. This role blends administrative leadership, operations, and people support to keep Cardiovascular Medicine running smoothly. Direct/Manage/Supervise administrative and office services. Serve as the resource for employees in office-related needs. Lead staff and delegate office duties, including the following. Supporting onboarding and offboarding processes. Reinforce University culture, morale, and engagement. Coordinate office events, team activities, and communication. Provided leadership in meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back-office functions. Implement and maintain policies, procedures, and documentation while overseeing and ensuring the efficiency of office operations. Ensures compliance with University policies and regulatory requirements. Manage calendars, meetings, agendas, and minutes. Maintain daily and weekly reports and submit to appropriate personnel. Manage vendor and service provider relationships. May be responsible for managing the office budget, negotiating contracts and prices with office vendors, and serving as a general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Supervisor, Office Services Management Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinate and lead daily team activities. May spend a portion of time performing the work of those they supervise. Assist with management decisions and activities. Working knowledge of team function within the university.

Expected Pay Range: $ 48,981 to $66,849
Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

This is a Supervisor-Level position in the Management track.

Job Code: MZ2711

Grade: M13

Senior Supervisor, Administrative / Office Services Management

Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.

Expected Pay Range: $53,879 to $73,534
Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

This is a Senior Supervisor-Level position in the Management track.

Job Code: MZ2712

Grade: M14

Manager, Administrative / Office Services Management

Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.

Expected Pay Range: $59,267 to $80,888
This is a Manager-Level position in the Management track.

Job Code: MZ2713

Grade: M15

Senior Manager, Administrative / Office Services Management

Direct/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Second-level manager. Manages the activities of first-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.

Expected Pay Range: $71,713 to $97,874

This is a Senior Manager-Level position in the Management track.

Job Code: MZ2714

Grade: M17

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Supervisor, Office Services Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Senior Supervisor, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.

Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Senior Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.

Preferences


1. Experience supervising administrative support professionals in a dynamic environment.

2. 3 years of experience supervising direct reports

3. Knowledge and experience working in a University or State employer environment

4. Prior work experience in a medical or healthcare environment

Type
Benefited Staff


Special Instructions Summary

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.