Talent Acquisition & Onboarding Specialist

NEWTON COUNTY GOVERNMENT CLASS SPECIFICATION CLASS TITLE: HR SPECIALIST (RECRUITMENT & ONBOARDING) REPORTS TO: HR DIRECTOR/DEPUTY DIRECTOR SAFETY SENSITIVE: NO PURPOSE OF JOB This position is responsible for coordinating and administering recruitment, onboarding, orientation, and training initiatives that support Newton County’s workforce needs and organizational goals. The HR Specialist (Recruitment & Onboarding) serves as a key resource throughout the employee lifecycle by managing full-cycle recruitment activities, facilitating new employee onboarding and orientation programs, coordinating training and development opportunities, and promoting employee engagement and retention efforts. JOB RELATED REQUIREMENTS Work Schedule: Monday – Friday, 8:00am – 5:00pm. Regular and predictable attendance is required. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Responsible for the full scope of recruitment services needed to staff vacant positions which includes: advertising, networking and direct sourcing, screening, interviewing, applicant skills testing, coordination of pre-employment evaluations, and onboarding. Coordinate the recruitment efforts for exempt and nonexempt personnel. Consult with Hiring Managers to identify recruitment needs and provide expertise on candidate sourcing, applicant skills testing, and County process and procedure prior to job posting. Consult with Hiring Managers for detailed review of job descriptions; the development of job posting screening questions; and establishment of advertised work schedule and pay range prior to posting. Post and maintain job positions internally, on the County’s external website, and other external sites. Maintain and ensure appropriate job description version control in HR master inventory. 1 Source, screen, interview, and refer qualified candidates to hiring managers; participate in employment interviews and guide the interview committee through the interview process. Apply laws, policies, and procedures consistently to ensure the equal opportunity of all applicants and employees. Manage confidential and sensitive information using good judgment and professional practices. Proactively contact candidates to keep them engaged and informed. Contact job applicants for job offers and act as the liaison between the candidate and management team during the job offer process. Coordinate background checks and pre-employment testing for prospective employees. Coordinate development and retention of necessary and sufficient documentation of employment decisions. Obtain reference checks, motor vehicle records, and criminal histories of prospective employees. Coordinate and process new employee documentation related to employment. Analyze background investigation results and employment application information per applicable law, ordinance, policy, and procedure for qualifying and disqualifying factors. Develop and sustain metrics and reports for the talent acquisition process. Continuously review, analyze, and recommend practices pertaining to new and innovative recruitment strategies and the promotion of organizational brand awareness. Maintain the Applicant Tracking System (ATS) to ensure postings and applicant flow are current and to source passive candidates. Compile reports from the ATS database. Build and maintain working relationships with applicant referral employees at area colleges, universities, workforce programs, staffing, and community agencies. Coordinate and participate in job fairs and community service functions. Coordinate, develop, and facilitate employee orientation, training, and professional development programs to support employee growth, organizational effectiveness, and compliance with county policies and procedures. Facilitate and track employee participation in required and elective training programs, maintain training records, and assist departments in identifying workforce development and compliance needs. Perform other duties as assigned. 2 MINIMUM TRAINING AND EXPERIENCE REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s Degree in Human Resources or a related field required; supplemented by one (1) year or more of professional experience in the area of assignment; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job. Licenses and Certifications PHR, SHRM-CP, or Certified Employee Benefits Specialist (CEBS) certification preferred. KNOWLEDGE, SKILLS AND ABILITIES Principles and practices of human resources management. Recruitment, selection, interviewing, and onboarding processes. Human Resources Information Systems (HRIS), applicant tracking, & record keeping. Employee orientation, training, and workforce development principles. Recruiting and sourcing qualified candidates. Conducting interviews and screening applicants. Presenting Orientation and training programs. Organizing and managing multiple projects and deadlines. Ability to prepare and maintain accurate and detailed records. Communicating effectively, both orally and in writing. Maintain confidentiality and handle sensitive information with discretion. Exercise sound judgment and decision-making Demonstrated ability to work independently and deliver results while working in a fast-paced, change-driven environment. Excellent organizational and time-management skills. Ability to apply critical thinking skills to identify appropriate resolution for routine and non- routine issues. Strong technology skills with a willingness to conquer new systems and software. Excellent computer skills in Microsoft Windows environment, including MSWord, MS Excel and Outlook. 3 (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including standard office equipment, a computer terminal, and a printer. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, bending, stooping, standing, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving assignments and/or directions to co-workers or assistants. LANGUAGE ABILITY: Requires the ability to read a variety of legal and administrative documents and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare legal motions and briefs, memorandums, legal opinions, ordinances, resolutions, deeds, contracts, audit letters, policy proposals, legal advertisements, and other documents using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people with poise, voice control, and confidence. INTELLIGENCE: Requires the ability to learn and understand complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management. VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical, or professional languages including legal, accounting, and real estate terminology. NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; to add and subtract totals; to multiply and divide; to utilize and determine percentages and decimals; and to perform special computations such as discount, interest, and proportion. FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment. 4 MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using computers and office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates. MANUAL DEXTERITY: Requires the ability to handle a variety of items such as computers and office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination. COLOR DISCRIMINATION: Requires the ability to differentiate between colors and shades of color. INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under considerable stress when confronted with an emergency. PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone. This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job- related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. 5 #J-18808-Ljbffr Newton County Board of Commissioners