Customer Service Representative

Seasonal Customer Service Representative

We are looking for a Seasonal Customer Service Representative who thrives in a fast-paced, client-focused environment. (January – April)

This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks while supporting both clients and tax preparers. The CSR ensures clients receive friendly, accurate, and timely service while maintaining confidentiality of all client information.

Application Instructions

To help us place you in the best office and schedule, please include the following with your application:

• The office location(s) you are applying for:
  • Inver Grove Heights
  • Golden Valley
  • South St. Paul
  • West St. Paul
  • East St. Paul
  • Hastings
  • Minneapolis
• Your general availability to work, including:
  • Days of the week you are available
  • Earliest start time
  • Latest end time
  • Any scheduling restrictions or unavailable dates

This information may be included in your resume or cover letter.

• Greeting clients and creating a welcoming office environment
• Answering incoming phone calls and directing clients appropriately
• Scheduling, confirming, and managing client appointments
• Assisting clients in completing intake forms and required documentation
• Receiving and organizing client documents for tax preparation
• Scanning and uploading client documents into the company system
• Managing document watch folders and ensuring files are routed correctly
• Assisting tax preparers with administrative support as needed
• Tracking client document status and following up when additional information is required
• Maintaining confidentiality of all client information in accordance with company policies
• Maintaining organized reception and waiting areas
• Assisting with basic office administrative tasks when needed
• Other duties as assigned which may include supporting other offices when necessary

Preferred Qualifications

• Prior customer service or administrative experience
• Experience working in a professional office environment
• Experience working with scheduling systems or client databases
• Strong attention to detail and organization
• Ability to remain calm and professional in busy environments

Requirements

• Strong communication and customer service skills
• Professional demeanor when interacting with clients and coworkers
• Ability to manage multiple priorities accurately and efficiently
• Strong organizational skills and attention to detail
• Ability to maintain strict confidentiality of client information
• Reliable transportation
• Consistent and reliable attendance
• Must pass criminal background check

Physical Requirements

• Able to lift at least 20lbs
• Minimal risk of safety hazards
• Ability to sit, stand, and interact with clients for extended periods