Administrative Assistant (Parks)

Administrative AssistantThe City of Aiken is accepting applications for an Administrative Assistant to join our Parks, Recreation, & Tourism department. This position performs complex administrative and secretarial duties to assist the department or division.Examples Of DutiesOrders and maintains office supplies; ensures maintenance of shared office equipment; interprets policies and procedures for staffAssists with oversight of special projects and events as assigned; monitors projects to ensure accuracy and completionOperates a computer and software to type documents, input and retrieve data, and generate a variety of reportsComposes emails, letters, memoranda, reports, agendas, procedures, and other documents pertinent to the department from written notes, verbal instruction, or tape; proofreads and corrects documentsDevelops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; attends meetingsOrganizes, develops, and implements procedures for recording and filing various forms and reports and maintains filing systemsReceives, determines, and resolves complex citizen complaints, problems, or complaints; works with division heads to resolve problemsAccounts for and deposits monies received by department; maintains various fiscal recordsServes as lead worker to personnel performing routine clerical duties; instructs and trains new employees in correct methods, procedures, and operation; inspects and monitors work to ensure compliance with established procedures; assists with work as neededAssists with preparation of departmental budget; assists in compiling monthly, annual, statistical, and related reportsPerforms receptionist duties; greets public entering office and offers assistance; responds to questions, concerns, or complaints from knowledge of departmental procedures; takes messages and forwards to appropriate partyOther ResponsibilitiesSorts and routes incoming mail; processes outgoing mailMakes copies of documents and reportsFills in for other employees as neededAttends staff meetings; assists leadership in developing new departmental policies and proceduresMinimum QualificationsHigh School diploma or equivalentTwo-year college or technical/vocational school degree (preferred)Four years of clerical experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilitiesValid driver's licenseMust obtain First Aid/CPR/AED & DDC-8 certifications within six months of employmentCompetent in Microsoft Office 365Analytical, interpersonal, and language skills necessary to perform functions of the jobSupplemental InformationThis position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is a drug-free workplace and an Equal Opportunity Employer.