RECEPTIONIST

Pay Rate: $20-22/hr


Schedule: Monday - Friday, 8:00 AM - 5:00 PM


About the Role


We are seeking a detail-oriented and dependable Receptionist to join our team. This role is a hybrid of front-desk hospitality and essential back-office support. You will be the first point of contact for our guests while playing a vital role in our accounting and project management workflows.


Key Responsibilities


Reception & Office Coordination

• Front Desk Management: Serve as the face of the company by greeting guests warmly and professionally.
  
  
• Communication: Manage incoming phone calls and direct inquiries to the appropriate team members.
  
  
• Facility Access: Responsible for the daily opening and locking of the office doors (8:00 AM opening).
  
  

• Documentation: High-volume filing and organization of financial records.
  
  
• Invoice Processing: Coding invoices accurately for accounting entry.
  
  
• Contract Management: Assisting with project contracts and processing Change Orders.
  
  
• Compliance: Managing Lien Waivers and tracking Insurance Certificates to ensure all vendors meet project requirements.
  
  

• Project Closeout: Learn and master the project closeout process to provide critical assistance as projects reach completion.
  
  
• General Support: Handle additional office tasks and miscellaneous responsibilities as needed to keep the team running efficiently.
  
  

• Reliability: Ability to maintain a consistent 8:00 AM - 5:00 PM schedule.
• Organizational Skills: High attention to detail, especially regarding filing and financial coding.
• Communication: A professional demeanor for greeting guests and answering phones.
• Tech Savvy: Proficiency in Microsoft Office (Excel and Word) is preferred.