CDL Compliance Coordinator

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Donation matching
• Health insurance
• Opportunity for advancement
• Paid time off
• Profit sharing
• Training & development
• Tuition assistance
• Vision insurance
• Wellness resources

Location: Tucson, Arizona

Employment Type: Full-Time

About AKIVA

AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies. AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Position Overview

The CDL Compliance Coordinator oversees commercial driving compliance for temporary personnel assigned to operate customer-owned or customer-managed commercial vehicles. This role administers driver qualification, CDL verification, certification tracking, transportation safety compliance, and drug-and-alcohol testing in accordance with FMCSA, DOT, and applicable state and customer regulations. The coordinator maintains audit-ready Driver Qualification Files (DQF) and serves as the program's subject-matter expert on commercial-driver workforce compliance.

Key Responsibilities

Maintain Driver Qualification Files (DQF) per 49 CFR Part 391 for every CDL-classified assignment

Verify commercial driver licenses, medical examiner certifications, and applicable endorsements at hire and at renewal

Administer FMCSA pre-employment, random, post-accident, return-to-duty, follow-up, and reasonable-suspicion drug and alcohol testing per 49 CFR Part 382

Coordinate Motor Vehicle Record (MVR) pulls, periodic reviews, and Pre-Employment Screening Program (PSP) checks

Track expiring CDL credentials, medical cards, and endorsements; coordinate timely renewals

Maintain Clearinghouse queries (limited and full) per FMCSA requirements

Support transportation safety initiatives including hours-of-service awareness, vehicle inspection, and incident response protocols

Coordinate with customer Risk Management, Fleet, and Human Resources on driver qualification and assignment decisions

Investigate and document driving incidents, near-misses, and customer-reported concerns

Provide CDL-related onboarding orientations and refresher communications

Maintain audit-ready DOT compliance documentation and respond to FMCSA, state, or customer audits

Brief the program team on regulatory changes affecting commercial-driver workforce compliance

Required Qualifications

Associate's degree or equivalent experience in transportation, safety, HR, or related field; Bachelor's preferred

4+ years of FMCSA / DOT commercial-driver compliance experience

Demonstrated working knowledge of 49 CFR Parts 382, 383, 390, 391, and 395

Experience administering FMCSA Drug and Alcohol Clearinghouse queries

Experience maintaining Driver Qualification Files (DQF) in audit-ready condition

Familiarity with Motor Vehicle Record pulls, PSP checks, and CDL endorsement requirements

Strong attention to detail, document-management discipline, and records-retention practices

Excellent written and verbal communication skills

Must be authorized to work in the United States

Preferred Qualifications

TSC (Transportation Safety Compliance) certification or NATMI Certified Director of Safety / Certified Safety Supervisor

Experience supporting municipal, state, or county commercial-driver workforces

Familiarity with Arizona Department of Transportation requirements and Tucson fleet operations

Working knowledge of OSHA general-industry and transportation safety standards

Experience with electronic DQF and compliance-management platforms

Familiarity with AI-assisted compliance and document-review tools

Tools, Technologies & Frameworks

Compliance: FMCSA Drug and Alcohol Clearinghouse, DQF platforms, drug-testing portals | Verification: MVR vendors, PSP, CDL state portals | Productivity: Microsoft Office Suite, SharePoint, Adobe Acrobat | Records: secure document management, retention systems | Reporting: Excel, compliance dashboards | AI: AKIVA-provided AI tools for document review, expiration tracking, and audit prep

What AKIVA Offers

Professional development and skill-building opportunities

Supportive management team with Veteran-owned company values

Opportunity to work on impactful public sector engagements

Long-term contract engagement with potential for extension

AI productivity tools and training provided at no cost to employees

Comprehensive Benefits Package

401(k) with generous company match

Medical Insurance

Dental Insurance

Vision Insurance

Short-Term & Long-Term Disability Insurance

Paid Time Off (PTO)

Profit Sharing

Join Our AI Innovation Network

Interested in staying connected with AKIVA's AI initiatives, research, and opportunities?

Join our AI Innovation Network here: -network

Equal Employment Opportunity Statement

AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and Veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.

AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Flexible work from home options available.