School Secretary

Job TitleUnder the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned.This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his/her day-to-day work and personal life. All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent/Student Handbook and Employee Handbook.Minimum QualificationsHigh school diploma or equivalentKnowledge of and ability to use English correctly and appropriatelyComputer skillsAbility to communicateValid driver's licensePreferred QualificationsTwo years' clerical/secretarial experience, including wordPrevious experience in a school setting working with diverse groups of adults and children.Ability to perform minimal bookkeepingKnowledge of modem office practices and prAbility to maintain clerical records and prepare simpleAbility to learn and interpret rules, regulations, laws andAbility to perform required clerical work accuracy and within establishedAbility to operate a variety of officeAbility to utilize word processing, data base and spread sheet programs on theAbility to meet and interact with public and employees with tact, courtesy andAbility to compile information from various sources and type on a variety ofAbility to exercise independent judgment in the interrelation and application of standard practices and proAbility to demonstrate positive attitude, team cooperation, and positive work performance for the purpose of maintaining the instructional process and well-being of the school.Ability to work independently.Essential FunctionsMaintains confidentiality regarding school matters, and handles confidential information and documents with completeFollows the school's discipline policy for studentsMaintains an orderly and safe work environment free of hazardsActs in a professional manner in demeanor and work habitsMeets and interacts with the public in routine situations which require tact, discretion andProvides a variety of clerical duties involving all but the most complexGives information and interpretations of policies or procedures related to departmental or schoolEstablishes, maintains and monitors accurate, neat and efficient electronic and manual filingSorts and classifies incoming mail and other information for efficient disbursement to appropriatePrepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictatingCompiles information from various sources on a variety of standardizedAssists the principal in the orientation and training of employees orOrders/tallies lunches daily and provides month-endGathers and prepares appropriate attendance/ accountingEnrolls and discharges Requests records from prior schools, distributes school records.Marginal FunctionsOther duties as assigned.Physical Requirements and DemandsPhysical ability to perform the above listed essential functions with or without reasonable accommodation.Sitting or standing for long periods of timeWalking/ climbing stairOccasional lifting (up to 20 pounds) of materials for meetings, presentations or otherWork EnvironmentThis job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.TravelTravel is required as needed to attend workshops and in-service trainings sponsored by the Archdiocese and others approved by the principal.Note: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. Nothing in this job description restricts management's right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.