Legal Administrative Assistant

Job Description

Job Description

Job Title:

Legal Administrative Assistant

Industry: Environmental Services

Location (City, State): Hoffman Estates, IL

Pay: $26.00–$27.00/hour

Work Schedule: Monday–Friday | 8:00 AM–5:00 PM | 100% Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

Our client is a growing organization seeking a Legal Administrative Assistant to provide critical support to its in-house legal department. This is an excellent opportunity for someone looking to gain hands-on corporate legal experience in a collaborative, fast-paced environment. High-performing contractors may be considered for a permanent opportunity based on business needs and experience.

Job Description:

The Legal Administrative Assistant will support the legal team with contract administration, document management, and litigation-related tasks. This position is ideal for someone who is detail-oriented, highly organized, and comfortable managing multiple priorities while maintaining confidentiality.

Key Responsibilities:

• Review, edit, and organize a variety of commercial and legal agreements, including contract revisions and redlines.
• Assist with preparing, tracking, and maintaining contracts throughout the review and execution process.
• Monitor agreement expiration dates and coordinate renewals for service contracts, commercial leases, and other legal documents.
• Support litigation administration by organizing case files, legal correspondence, discovery documentation, subpoenas, and legal holds.
• Maintain accurate legal records and update information within legal document management systems.
• Coordinate with internal departments, outside vendors, landlords, and legal partners to gather required documentation and facilitate contract completion.
• Provide administrative support to the legal department, ensuring documents and projects are completed accurately and on schedule.
• Assist with special projects and other legal administrative responsibilities as assigned.

Qualifications:

• 1–3+ years of legal administrative, paralegal, contracts administration, or related experience.
• Associate degree or Paralegal Certificate preferred.
• Experience reviewing or processing contracts; exposure to commercial or real estate agreements is a plus.
• Strong Microsoft Office skills, particularly Word.
• Experience with legal document management software is preferred.
• Exceptional organizational skills and attention to detail.
• Ability to manage confidential information with professionalism.
• Self-motivated with the ability to prioritize work in a fast-paced environment.
• Strong written and verbal communication skills and a collaborative approach.

Perks:

• Opportunity to work alongside an experienced in-house legal team.
• Exposure to a wide variety of commercial contracts and legal projects.
• Collaborative, team-oriented office culture with strong mentorship.
• Modern office environment with premium amenities, including dining options, cafés, and shared community spaces.
• Potential for long-term employment based on performance and business needs.