Senior Financial Coordinator

Senior Financial Coordinator

The Senior Financial Coordinator supports the daily financial operations and project coordination activities of the Department of Psychiatry's Central Business Office. Working closely with the Finance Team, this role manages administrative and financial transactions, including invoice and payment processing, account reconciliations, financial record maintenance, and operational project support. The position ensures compliance with institutional policies and procedures while contributing to efficient business operations through strong organizational, analytical, and customer service skills.

Responsibilities

• Compile, review, and process financial transactions in the financial system daily; process cash deposits, gift transmittal, vouchers, invoices, create purchase requisitions and purchase orders.
• Process supply orders for business office and various divisions within Psychiatry. Make purchases with p-card and reconcile transactions in compliance with university regulations and policies.
• Assist with departmental quarterly and fiscal year close preparation as well monthly and quarterly budget variance analyses and updates in the Columbia budget system.
• Process pharmacy, MRI, animal ordering, animal care purchase orders and Memorandum of Understanding (MOUs) while keeping detailed records.
• Act as an initial reviewer for departmental financial transactions including P-card reconciliations and purchase requisitions ensuring that all supporting documentation, and transactions meet University and departmental policies.
• Assist in managing departmental petty cash and Lyft accounts used for human subjects, creating detailed reports for tracking and allocating payments accurately.
• Assist and/or train department staff as needed. Assist the Procurement Manager with related tasks, reporting requirements and deadlines.
• Perform related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus three years of related experience.
• Experience working with ERP or procurement systems (e.g., PeopleSoft, SAP, Workday, Oracle, Jaggaer) Strong proficiency in Microsoft Excel (data analysis, tracking, reporting) and other MS Office applications.
• Excellent written and verbal communication skills, with the ability to work collaboratively with clinicians, researchers, faculty, and vendors.
• Proficient in Microsoft Excel, including spreadsheets, formulas, and formatting.

Preferred Qualifications

• Four years of procurement, purchasing, or supply chain experience, preferably in a healthcare, academic, or research environment.
• Knowledge of vendor management, contract administration, and competitive bidding/RFP processes.
• Experience with grant-funded or sponsored research purchasing and related compliance requirements.

Other Requirements

• Successful completion of systems and HIPAA training.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.