Small Business Program Analyst

Job Description

Job Description

Hive Group, a HUBZone-certified SDVOSB and multiple award-winning organization, delivers innovative solutions for complex, mission-critical federal programs. We are seeking energetic, highly motivated, and analytical Small Business Program Analysts to provide comprehensive operational and strategic support at multiple locations, including Northern Virginia; Dahlgren, VA; Huntsville, AL; Colorado Springs, CO; and Albuquerque, NM. This critical role serves as a key bridge between federal organizations and the commercial industrial base. 

The successful candidate will lead defined work streams with a high degree of independence, managing data-driven initiatives such as market research, CRM database migrations, and tracking socioeconomic metrics. Additionally, this position directs the end-to-end execution of the agency's annual small business outreach strategy—overseeing public relations material clearance, managing event logistics, and administering mentor-protégé compliance. This high-visibility role offers an exceptional opportunity to truly own a diverse portfolio with a high degree of independence. You will directly shape the defense supply chain by spearheading a critical CRM modernization project, managing high-profile Mentor-Protégé agreements, and tracking metrics for Congressional reporting. Hiring for these positions is contingent upon successful contract award.

Key Responsibilities

• Interface directly with agency organizations to collect and analyze information regarding potential small business offerors and deliver comprehensive market research reports.
• Develop, update, and maintain a comprehensive, searchable database (via Access, Excel, SharePoint, or an approved DBMS) tracking small and large business prime contractors, first-tier subcontractors, and capable small businesses.
• Ensure monthly data updates including company contact details, UEI, DUNS, socioeconomic categories, and NAICS codes.
• Generate semi-annual electronic maps tracking contract values and obligated dollars per state.
• Migrate current database contents into an industry-leading Customer Relationship Management (CRM) system to streamline small business operations and measure return on investment (ROI) across outreach, mentor-protégé, and subcontracting activities.
• Author a complete annual outreach plan paired with a Fiscal Year (FY) outreach calendar of events.
• Gather, write, and clear articles through Public Affairs (PA); coordinate with production centers for printing, distribute physical copies to designated local facilities, and post electronic versions to the official agency website.
• Process, develop, and maintain an inventory of outreach marketing materials cleared for public release prior to distribution at scheduled events.
• Assist in the review processes for Mentor-Protégé (MP) applications, awards, closeouts, subcontracting plans, and individual subcontracting reports.
• Organize and save all program deliverables on the small business shared drive; assist with coordinating, scheduling, and attending MP and subcontracting conferences and travel.
• Communicate with stakeholders to gather compliance data across various stages of MP agreements and subcontracting plans for Congressional, DoD, and agency reporting.
• Coordinate with event planners, secure travel approvals, manage booth registration, and oversee the transport, setup, and breakdown of displays to ensure readiness at the start of each event.
• Staff promotional booths at outreach events in strict accordance with the approved FY Outreach Calendar.
• Track small businesses contacted at events to update the Small Business Travel Dashboard; prepare semi-annual reports tracking year-to-date events attended and business touchpoints.
• Prepare and submit detailed after-action reports within 5 business days of each event, highlighting total attendance, businesses contacted, and capable vendors.
• Respond to small business inquiries in the outreach inbox within 2 business days and send follow-up emails to event leads within 5 business days.
• Prepare agendas, briefings, surveys, spreadsheets, and correspondence following official agency style guides.
• Track the action item spreadsheet to closure, and compile Historical Summary Reports and Internal Controls Assessments.
• Update the Small Business Travel Dashboard monthly with actual travel expenditures and post the updated calendar to the internal agency portal.

Qualifications

• Bachelor’s degree in Business Administration, Business Management, or a closely related field.
• Minimum of five (5) years of direct experience working within a Department of Defense (DoD) Office of Small Business Programs or equivalent federal small business office.
• Proven track record developing, preparing, and conducting small business training and educational initiatives.
• Hands-on experience administering small business mentor-protégé programs, including a deep understanding of associated federal regulations and guidance.
• Experience publicly presenting complex small business information and regulatory topics to industry partners.
• Demonstrated experience leading or supporting comprehensive small business outreach activities and events.
• Must possess and maintain an Active Secret Clearance.

Compensation and Benefits

Actual salary for these positions will be determined by a variety of factors, including the candidate’s specialized skills, certifications, and years of experience.

Hive Group offers a competitive and comprehensive benefits package, including health insurance (medical, dental, vision), life and disability insurance, retirement contributions, paid leave, federal holidays, professional development opportunities, and lifestyle benefits.

A Commitment to Equal Opportunity

Hive Group is an Equal Employment Opportunity and Affirmative Action employer dedicated to fair and unbiased employment decisions. We do not discriminate based on race, color, sex (including gender and transgender status), age, religion, national origin, disability, marital status, veteran status, domestic partner or civil union status, gender identity, medical condition, genetic information, sexual orientation, or any other status protected by applicable federal, state, and local laws. Our hiring and promotion decisions are based exclusively on an individual's qualifications and suitability for the role.

Protecting Your Information

Stay vigilant against fraudulent job offers and individuals impersonating Hive Group Talent Acquisition Specialists. Hive Group will never request payment details or money during the application process. Official communications will only come from email addresses ending in @hive-llc.com or @applytojob.com — not from free email services like Gmail or messaging platforms such as WhatsApp. If you receive suspicious messages requesting payment or personal information, please report them immediately to View email address on ziprecruiter.com -llc.com.

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