Program Analyst

Job Title

Program Analyst

Duties

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Major duties include but are not limited to:

• Coordinates and monitors all M&O work channels to ensure high quality service is performed and to meet all deadlines, goals and other service-line expectations.
• Supports a wider scope of services both "in-house" M&O and construction to providing re-occurring annual service contracts.
• Provides support to the VAMHCS which includes maintenance and repair activities conducted by the (70) full-time employees Maintenance and Operations FMS staff; utilities, deliveries; key control, Grounds and Transportation.
• Supports nearly all departments in the VAMHCS including: Safety; and Green Environmental Management and Industrial Hygiene, and the PENTAD (VAMHCS Executive Office) with various high visibility requests and requirements.
• Works directly and collaboratively with all supervisors and managers within Facilities and Engineering service.
• Multi-disciplinary with an Energy Manager, Healthcare Engineer(s), and M&O shops with skilled trades that provide and support a wide scope of services, work order system, PMs, small construction projects and re-occurring annual service contracts.
• Writes or assists in the writing of position descriptions for positions within the service-line.
• Works with service-line supervisors to ensure: new employees receive appropriate training for their job; routine/refresher training is provided annually and/or as needed to all employees etc.
• Assists in the development and maintenance of various employee-engagement systems.
• Ensures annual certifications and licenses of department employees are current, while performing audits.
• Acts as a Fund Control Point (FCP) Official. Monitors all assigned fund control functions to ensure accuracy of the balances; reconciles purchase card orders within the timeframes specified in applicable directives.
• Oversees credit card purchases and ensures the proper allocation of funds to the responsible Purchase Card Holders, as well as oversees over-threshold equipment/supply procurements.
• Routinely reviews the execution of the salaries budget (wages/salaries, benefits, travel, education, etc.) throughout the year to ensure operations continue as expected and serves as alternate timekeeper.
• Conducts and/or oversees annual inventories for all property owned by the service-line as stated on the Equipment Inventory Lists.
• Submits Reports of Survey and conducts investigations into lost inventory.
• Oversees internal controls such as the inventorying, distribution and storage of keys, pagers and phones.
• Serves as the Key Controller for the Campus or worksite.
• Serves as a super-user for electronic work order and preventative maintenance system (VISTA/Above Par, etc.).
• Performs a variety of duties related to Quality Assurance / Management and Program Analysis that provide information (data, reports, research, etc.) to management and facilitate management orders to effectively manage all programs that fall under the service.
• Provides advice/guidance to management based on research and interpretation of many sources of information including law, directive, policy, industry guidance/standards, benchmarks, etc.
• Makes recommendations to improve service-line procedures and processes and meet appropriate requirements.
• Assists in the development and monitoring of various performance measures and/or action plans required to improve current performance.
• Serves as Automatic Data Processing Application Coordinator (ADPAC) for entire projects section.
• Manages extensive data collection for Perry Point VAMC sites, conduct analytical evaluation and coordination with Healthcare Engineer(s).
• Oversees gatherings and organizes data from Maintenance and Operations shops, creating reports and assist in the development of ongoing project priority listings.
• Assists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functions.

Preferred Experience:

• Knowledge of Engineering functions and operations.
• Knowledge of planning, construction and execution of business functions, resource allocation and production.

Promotion Potential:

The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday-Friday, 7:00am-3:30pm

Telework:

This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process.

Virtual:

This is not a virtual position.

Position Description/PD#:

Program Analyst/ PD253800 and PD253810

Relocation/Recruitment Incentives:

Not Authorized

Critical Skills Incentive (CSI):

Not Approved

Permanent Change of Station (PCS):

Not Authorized

US Department of Veterans Affairs