Real Estate Office Assistant

Job Description

Job Description

Are you the kind of person who gets genuine satisfaction from bringing order to chaos? Do you love creating systems, keeping projects moving, and ensuring nothing falls through the cracks? Are you energized by being the person everyone can rely on to keep things organized, on schedule, and running smoothly?

If so, we may have the perfect opportunity for you.

The Fine Homes Group is a high-performing real estate team serving Southern New Hampshire and Northern Massachusetts. We're looking for a Real Estate Administrative Assistant who will play a critical role in supporting our agents, delivering an exceptional client experience, and helping our business operate at a high level.

This is not a role where you'll simply answer phones and manage paperwork. You'll become a key member of our team, helping coordinate transactions, manage listings, support marketing efforts, and ensure every client receives outstanding service from contract to closing.

We're looking for someone who loves details, enjoys solving problems, communicates confidently, and takes pride in getting things done the right way.

• Salary: $48,000-$50,000
• Paid Time Off
• Bonus Opportunities
• Real Estate License Support
• Professional Growth and Development Opportunities
• Opportunity to grow into expanded operations and leadership responsibilities

• Manage buyer and seller transactions from executed contract through closing
• Ensure all documents, signatures, deadlines, and contractual requirements are completed accurately and on time
• Coordinate communication between agents, clients, lenders, attorneys, title companies, and vendors
• Monitor transaction timelines and proactively address potential issues before they become problems
• Help create a smooth, organized, and professional experience for every client

• Manage the listing process from signed listing agreement through market launch
• Collect and organize property information, disclosures, upgrades, and documentation
• Coordinate photography, marketing preparation, showing schedules, and open house logistics
• Enter and maintain accurate listing information in the MLS
• Communicate regularly with sellers to keep them informed throughout the process

• Maintain accurate records and databases
• Support team systems, processes, and organization
• Assist with marketing and administrative projects as needed
• Continuously identify opportunities to improve efficiency and streamline operations

The ideal candidate is:

• Highly organized and naturally detail-oriented
• Proactive and able to anticipate needs before being asked
• Comfortable managing multiple priorities simultaneously
• Tech-savvy and quick to learn new systems
• A strong communicator who can build trust with clients and team members
• Calm under pressure and able to thrive in a fast-moving environment
• Coachable, growth-minded, and eager to continuously improve
• Professional, dependable, and committed to excellence

• Experience in administrative support, customer service, or real estate operations
• Familiarity with CRM systems, Dotloop, SkySlope, Google Workspace, Microsoft Office, or similar platforms
• Real estate license or willingness to obtain one (support provided)

If you're looking for an opportunity where your organization, initiative, and attention to detail will truly make a difference, we'd love to hear from you.