Administrative Assistant

Job Description Job Description Summary: The Administrative Assistant initiates, coordinates and executes administrative support to Shelter team. This position reports to Shelter Program Director. ESSENTIAL DUTIES AND RESPONSIBILITIES: Core duties and responsibilities include the following. Other duties may be assigned. Assists in development and implementation of department systems and procedures as needed. Performs general clerical duties including but not limited to filing, photocopying, faxing and mailing. Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls. Composes, types, and distributes professional correspondence, emails, faxes, reports, meeting minutes, etc. using individual initiative and as assigned. Distributes daily internal/external mail and overnight packages. Orders and maintains supplies; coordinates equipment maintenance. Assists in development and implementation of department systems and procedures as needed. Proactively establishes, and maintains highly organized filing system; maintains correspondence and other records. Coordinates calendars and schedules appointments and meetings. Attend and assists with events and administrative/clerical duties as needed. Coordinates meeting reservations and provides onsite support, including assistance with audiovisual equipment set up, refreshments, etc. Responds to inquiries and triages calls to appropriate personnel. Monitors and maintains shelter unit spreadsheets and documents. Maintains filing system of contacts, budgets and other relevant documents. Provides support for special projects and assignments. Demonstrates a high level Schedule: Monday - Friday 9AM - 5PM Location: Queens, NY Position Type: Full Time QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: • BA/BS degree and/or equivalent experience, or AA degree and 2 years’ experience, or HS Diploma or GED and 3 years of applicable experience Other Skills/Abilities: Bilingual (Spanish Speaking Preferred) Benefits: We offer a comprehensive benefits package that includes health, dental, and vision insurance, paid time off, retirement plans, and additional employee perks. 15 Vacation Days Annually 12 Sick Days Floating Holiday 1 annually 401K retirement plan with 3% match after 90 days of employment Medical Benefits after 30 days of employment with Cigna Dental/Vision eligible after 90 days of employment Access to Gym/Weight Room Access to the Boxing Ring Short Term Disability Life, Accidental Insurance available through Aflac Transit Check for commuting expenses Legal Shield for legal services Public Service Loan Forgiveness (PSLF) participant Are you passionate about creating a welcoming and supportive environment for individuals and families in your community? Join Elmcor Youth & Adult Activities as an Admin Assistant and serve as the first point of contact for visitors, participants, and staff. This role offers the opportunity to support daily operations, provide excellent customer service, and help ensure a safe, organized, and professional environment for all who enter our facility. If you are friendly, organized, and committed to making a positive impact through compassionate service and administrative support, we encourage you to apply today and take the next step in a purpose-driven career.