Office Manager

Job Title

Under limited supervision, oversees and directs office staff in the performance of various functions for the department. Monitors and evaluates existing services and develops plans for improvements and future needs. Provides narrative, financial, and statistical reports as needed to the Director. Manages all budgets, financial activities, and records of Public Works funds in accordance with generally accepted accounting principles and Horry County policies and procedures. Reports to Director.

Duties for this Position

• Manage administrative functions to ensure smooth and efficient operations.
• Participate in strategic planning and assist Director and management with daily operations.
• Oversee centralized operations, support services, and contract compliance.
• Create meeting presentations and sustain departmental development.
• Provide staff training and process all personnel actions.
• Develop and implement department budgets and make funding recommendations.
• Review and interpret procurement policy for compliance; advise staff on procurement issues.
• Manage internal systems, business processes, and equipment database.
• Oversee Heavy Equipment Replacement Program and surplus processes.
• Prepare financial statements, reports, credit card statements and approves invoices.
• Assist with IT issues and software training.
• Use standard office equipment.
• Represent department in professional interactions.
• Makes travel arrangements and prepares travel reports for the department.
• Reviews and approves all Public Works' credit card statements for the department.
• Reviews and approves employee timesheets.
• Serves as lead for FEMA documentation and reporting.
• Coordinate department events.
• Perform related duties as required.

Position Minimum Requirements

• Understanding of governmental and fund accounting principles.
• Ability to supervise, evaluate, and train staff.
• Knowledge of county policies, procurement procedures, and regulatory compliance.
• Effective communicator with public, vendors, and staff.
• Capable of managing budgets, reports, and financial data.
• Proficient in Microsoft Office and other business software applications.
• Strong analytical, organizational, and problem-solving skills.
• Ability to work under pressure, meet deadlines, and manage multiple priorities.

Additional Information

• Requires undergraduate degree in accounting, finance, or related field, supplemented by three (3) to five (5) years of government or fund accounting experience, or any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities.
• Must be computer literate and proficient in Microsoft Office applications.

Benefits

Retirement:

• Participate in the South Carolina State Retirement System with strong employer contributions (SCRS or PORS).
• Take advantage of optional retirement saving through tax-favored 401(k)/457 accounts to further secure your future.

Health & Insurance:

• Employer-funded health and dental insurance, plus employer-funded Long-Term Disability (LTD) and Basic Life Insurance coverage.
• Vision coverage and additional insurance options available for employees and dependents.

Wellness:

• Prioritize your well-being with total access to our Wellness Center, free gym, wellness incentives, and employee-family counseling via EAP.

Paid Leave & Holidays:

• Benefit from generous paid leave accruals that grow over time, plus 13 paid holidays.