Purchasing Specialist

Job Description

Job Description

Position Summary
We are seeking a detail-oriented and proactive Purchasing Specialist to support our procurement and inventory operations. This role plays a critical part in managing vendor relationships, optimizing inventory, and supporting cross-functional teams to ensure efficient purchasing processes and overall operational success. Key Responsibilities
Procurement & Purchasing Operations

• Procure materials and services in a cost-effective and timely manner, aligned with inventory control guidelines
• Obtain and evaluate vendor quotations to support purchasing decisions
• Manage and expedite purchase orders to ensure on-time delivery
• Investigate and resolve discrepancies related to pricing, quantities, and vendor performance
• Ensure all purchasing documentation is accurate and compliant with company policies and terms
• Process invoices, including direct shipment transactions, ensuring accuracy and timely completion

• Serve as a Product Champion , developing a strong understanding of assigned product lines and purchasing rationale
• Maintain and optimize min/max levels and stock vs. non-stock designations
• Identify and evaluate buying group opportunities to reduce costs and improve margins
• Manage dead stock , collaborating with vendors and sales teams to improve inventory turnover
• Ensure vendors meet full freight allowance requirements where applicable
• Communicate pricing changes to the internal Pricing Team in a timely manner

• Perform ongoing inventory analysis of raw materials and finished goods to optimize stock levels
• Coordinate freight claims upon shipment receipt, including verification of quantities and product quality with internal teams

• Collaborate closely with Outside Sales, Senior Management, Warehouse, Marketing, and Purchasing teams
• Communicate proactively regarding extended lead times, supply issues, inbound bulk purchases, and other key updates impacting operations

• Build and maintain strong, productive relationships with vendors and manufacturer representatives
• Identify and share relevant vendor training opportunities with the Senior Management Team

• 3+ years of experience in purchasing, procurement, or buying
• Strong proficiency in Microsoft Excel (Microsoft 365)

• Bachelor’s degree in Business, Supply Chain, Management, or related field
• Experience in an HVAC or manufacturing environment
• Familiarity with ERP systems

• Strong analytical and problem-solving abilities
• Excellent attention to detail and organizational skills
• Effective communication and negotiation skills
• Ability to manage multiple priorities in a fast-paced environment
• Collaborative mindset with cross-functional teams

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