Export Control Analyst, Office of Research Support and Compliance

Job Posting Title: Export Control Analyst, Office of Research Support and Compliance

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Hiring Department:

Office of Research Support and Compliance

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Research Support and Compliance (ORSC) at The University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC educates and supports the University research community with regulatory guidance concerning human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI), and research integrity education.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Export Control Analyst supports the institution’s export control compliance program by conducting export control reviews, technical classifications, and regulatory analyses related to research, academic, and administrative activities. Working closely with the Export Control Officer (ECO), the Analyst assists in ensuring institutional compliance with U.S. export control and sanctions regulations while supporting the university’s teaching, research, and international engagement mission.

Responsibilities

Export Control Review & Determinations

• Conducts and coordinates export control reviews in collaboration with the Export Control Officer. Reviews may include, but are not limited to:
  • Export control intake requests and compliance inquiries from faculty and staff
  • Restricted party screenings for individuals and entities (e.g., collaborators, vendors, visiting scholars, sponsors)
  • Visa and immigration‑related reviews to assess deemed export considerations
  • Export control review of visiting scholars, international collaborators, and foreign national access to controlled technology or data
  • Reviews of international shipments, new vendors, international transactions, and data or material transfers
  • Assessment of research activities, agreements, or collaborations for export control implications
  • Ensures determinations are supported by regulatory analysis, documented appropriately, and escalated when necessary

Technical Classification & Regulatory Analysis

• Performs and/or coordinates export control technical assessments to determine the appropriate regulatory jurisdiction and classification, including:
  • U.S. Munitions List (USML) category and subparagraph determinations
  • Export Control Classification Numbers (ECCNs) under the Export Administration Regulations (EAR)
  • Other applicable designations under ITAR, EAR, OFAC, or related regulations
  • Collaborates with faculty, researchers, and subject‑matter experts to obtain technical details necessary for accurate classifications and licensing or exception determinations

Post‑Approval Compliance, Monitoring & Audits

• Supports ongoing export control compliance following initial approvals, including:
  • Monitoring compliance with license conditions, technology control plans, and access restrictions
  • Assisting with internal compliance reviews, audits, and assessments
  • Supporting corrective actions and documenting compliance activities
  • Maintaining export control records in accordance with institutional and regulatory requirements

Policy Implementation, Training & Outreach

• Supports implementation and continuous improvement of the institutional export control program by:
  • Applying institutional export control policies and procedures and recommending improvements
  • Assisting with export control training and outreach for faculty, staff, students, and administrators
  • Collaborating on the development and maintenance of export control guidance and content for the institutional website and internal wiki

Regulatory Monitoring & Program Support

• Monitors regulatory developments and supports program governance and oversight by:
  • Reviewing the Federal Register, trade publications, agency guidance, and other public sources for updates to export control laws, regulations, and interpretations
  • Summarizing and communicating relevant regulatory changes internally
  • Supporting export control audits, program assessments, and activities of the Export Control Council
  • Assisting the Export Control Officer with special projects and program initiatives

Required Qualifications

• Bachelor’s degree in a relevant field (e.g., international affairs, law, engineering, physical sciences, public administration, or related discipline) and a minimum of 2 years of experience performing export control jurisdiction and classification
• Demonstrated ability to understand, follow, and document the Order of Review for jurisdiction and classification
• Demonstrated ability to interpret and apply complex regulations, policies, and guidance
• Strong analytical, organizational, and documentation skills
• Ability to manage multiple reviews and deadlines with attention to detail
• Strong written and verbal communication skills, including the ability to explain regulatory requirements to non‑experts in an educational and positive way
• Proficiency with compliance software, database or case‑management systems
• Willing and able to learn about cutting-edge scientific and engineering technologies, terms, techniques, and item specifications
• Provides outstanding customer service with a sense of urgency
• Actively encourages, enables, and practices continuous improvement

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in a relevant discipline
• Prior work experience in a complex university environment
• Familiarity with sponsored research administration
• Approaches work and collaboration with an optimistic outlook

Salary Range

$75,000+ depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Occasional weekend, overtime and evening work to meet deadlines
• Occasional interstate, intrastate and international travel

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.