Business Officer

Business Officer


Please see Special Instructions for more details.
This is an Exempt Professional Staff (EPS) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability.

Posting Details

Position Information
Classification Title
Business Officer II

Working Title
Business Officer

Position Type
EPS

Position Number
035300

Full/Part Time
Full-time

School/Department Information
The UNCSA School of Drama is one of the nation's premier conservatory training programs for actors, directors, and storytellers. The school prepares high school and undergraduate students for professional careers across theater, television, film, and related creative industries through rigorous studio training, intensive production work, performance opportunities, and collaboration across UNCSA's five conservatories. Its strategic purpose is to develop technically skilled, versatile, imaginative, and professionally prepared artists who can contribute to the evolving landscape of stage, screen, and narrative arts.

The UNCSA School of Dance prepares talented young dancers for professional performing careers through a conservatory model that emphasizes technical excellence, artistic sensitivity, versatility, discipline, and performance readiness. With programs in both ballet and contemporary dance, the school provides high school and undergraduate students with intensive training, exposure to guest artists and choreographers, company residencies, and regular performance opportunities. Its strategic purpose is to prepare dancer-artists who are equipped to succeed in professional environments while contributing to the continued evolution of classical and contemporary dance.

Together, the Schools of Drama and Dance advance UNCSA's broader mission to provide gifted emerging artists with the experience, knowledge, and skills needed to excel in their disciplines and enrich the cultural and economic vitality of North Carolina and beyond. This position supports that mission by helping ensure that the administrative, operational, financial, or programmatic needs of these conservatories are managed with accuracy, responsiveness, and an understanding of the specialized demands of professional arts training.

Primary Description of Work
While reporting to the Associate Vice Provost for Budget and Fiscal Planning, this position provides business operations and budget management support to both the School of Dance and the School of Drama. The employee serves as the primary budget contact, procurement coordinator and properly advises the Deans on the fiscal policies and procedures of UNCSA and the UNC System to ensure effective stewardship of resources and compliance.

The position manages budgets across multiple funding sources (state, trust, foundation, and endowment), initiates and tracks financial transactions, prepares budget requests and transfers as needed and where allowed, maintains accurate records, and ensures compliance with institutional and state guidelines. The role requires strong attention to detail, the ability to coordinate numerous financial processes simultaneously, and collaboration with internal and external stakeholders.

This position divides time equally between the School of Dance and the School of Drama, with adjustments as demand in one department increases or decreases.

* This position sits within the organizational chart of the Office of the Provost.

Work Schedule and hours
Standard work schedule is Monday - Friday, 8:00 AM - 5:00 PM

Description of Responsibilities and Duties

Financial Management, Monitoring, and Compliance

• Manages and reconciles state, trust (ITF), and foundation budgets for both schools, ensuring expenditures comply with all applicable state, UNC System, and UNCSA financial policies.
• Using Banner, EZ Arts, Power BI and other appropriate university applications, tracks and reviews expenditures, verifies budget balances, and prepares periodic financial summaries for review by the Deans as well as the Associate Vice Provost (AVP) for Budget and Fiscal Planning.
• Initiates and processes budget transfers, purchase orders, and reimbursements; monitors open encumbrances and ensures timely payment of invoices.
• Collaborates with the Deans and executive assistants to ensure travel requests and reimbursements comply with university and State of North Carolina policies, and where necessary enters travel into the Emburse Chrome-River system.
• Serves as departmental card coordinator for procurement and travel cards, ensuring timely reconciliation and reporting, maintaining documentation standards and ensuring adherence to audit requirements.
• Coordinates payroll-related processes for supplemental pay, adjunct faculty, and guest artists using PeopleAdmin, EPAF, or PSA processes.
• Conducts periodic audits of departmental accounts and procurement activity to ensure compliance with fiscal and purchasing standards.
• Maintains organized digital and, in some cases, physical budget records for both schools to ensure readiness for ad hoc review.

Business and Administrative Operations

• Oversees daily administrative operations supporting both schools, ensuring consistent processes and adherence to institutional policies.
• Coordinates contracts, leases, and vendor agreements related to performances, productions, and instructional activities
• Develops and refines business procedures in collaboration with the Deans to improve efficiency and internal controls.
• Works with individuals designed by Dean to ensure compliance with inventory tracking and reporting and building access protocols.
• Coordinates primarily alone and at times with others, the travel, venue rentals, and other logistical needs for productions and special programs, including but not limited to the Annual UNCSA Nutcracker Production.
• Serves as liaison between the schools and central offices, including Procurement, HR, Facilities, and Finance, to resolve administrative and fiscal issues.

Communication and Customer Service

• Communicates fiscal and policy-related information clearly and accurately to faculty, staff, students, and external vendors.
• Prepares routine budget reports and transaction summaries in formats understandable to non-financial audiences.
• Responds promptly to questions, concerns, and payment discrepancies to ensure timely resolution.
• Provides guidance and training to departmental staff regarding budgetary and procedural best practices.
• Represents the Schools of Dance and Drama in cross-unit meetings related to finance, and budgeting.

Other duties as assigned

• Will work on special projects with fiscal implications as defined by Deans and the AVP for Budget and Fiscal Planning and may assist other Schools/Units as needed

Minimum Qualifications
Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. UNC System Office approved minimum qualifications.

Preferred Qualifications

• Experience with Ellucian (Banner Finance and ESM) and Emburse Enterprise Systems or similar systems
• Previous operations management and accounting
• Previous experience working with financial resources within the UNC system
• Project management experience
• Demonstrated learning agility and adaptability, with the ability to quickly acquire, understand, and apply new knowledge related to departmental operations, institutional systems, policies, and procedures.

Terms of Employment
EN 16.00 12 Month

Knowledge, Skills and Abilities
The successful candidate will possess strong knowledge of budget management, financial reconciliation, procurement, travel, reimbursement, vendor payment, and general business operations. The position requires the ability to manage multiple funding sources, including state, trust, foundation, and endowment funds, while ensuring compliance with applicable university, UNC System, and State of North Carolina policies and procedures.

The candidate must be skilled in financial tracking, expenditure review, encumbrance monitoring, budget reporting, transaction research, documentation management, and the preparation of clear financial summaries for leadership. Proficiency with Microsoft Excel and the ability to learn and use enterprise financial systems are required. Experience with Banner Finance, Power BI, Emburse Chrome River, PeopleAdmin, or similar systems is preferred.

The candidate must be able to interpret policy, apply sound judgment, maintain accurate records, identify fiscal issues, and communicate budgetary information clearly to non-financial audiences. The role requires excellent organization, attention to detail, discretion, responsiveness, problem-solving ability, and a strong customer-service orientation.

The successful candidate must be able to work collaboratively with Deans, faculty, staff, central administrative offices, and external vendors while managing competing priorities across both the School of Dance and the School of Drama.

Special Conditions for Eligibility

Posting Detail Information
Posting Number

Open Date
05/26/2026

Close Date
06/08/2026

Open Until Filled
No

Salary Range

Recruitment Range, if applicable
Commensurate with Education and Experience

Special Instructions to Applicants
This is an Exempt Professional Staff (EPS) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks.

The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you learn about this employment opportunity?
   • UNCSA Website
   • Agency Referral
   • Print Advertisement (Newspaper / Periodical)
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Online Job Board
   • Other
   
   
   
   
   

Documents Needed To Apply



Required Documents


Optional Documents

1. Resume
2. Cover Letter