Export Documentation Coordinator

Job Description

Job Description

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary:

The Export Documentation Coordinator at Pacific Seafood is a key role on our Transportation team supporting efforts to get correct documents to customers in order to clear their cargo shipments. This position involves exporting products by documenting transactions and following correct regulations and is ideal for someone who is highly organized, analytical, and conducts themselves with a high ethical standard.

Key Responsibilities

1. Processing Export Contracts:

• Obtains data by reviewing export orders and inventories.
• Documents exports by preparing bills of lading, export declarations, certificates of origin, and related documents.
• Processing export contracts.
• Assistance with phone calls from customers with confirmation of bills.

2. Document Preparation and Management:

• Preparing documents to letter of credit requirements.
• Raising invoices.
• Make sure all documents contain correct information.
• Prepare book-ins.
• Make sure inventory/accounting department has a copy of commercial invoice and back-up work.
• Follow documentation process for specific accounts.

3. Logistics and Inventory Management

• Arrange trucking.
• Get information for shipment to cold storages/plants.
• Inventory control.
• Maintain a clean and orderly material distribution area.
• Ensure all material transactions, receiving, issues, and distributing are completed within established limits.

Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives of the position.

What you bring to Pacific Seafood

Education and Experience

• Required:
  • High School Diploma or GED equivalent.
  • Minimum of two to four years related experience and/or training.
• Preferred:
  • Previous experience with preparing detailed documents.
  • Basic technology set up support skills.
  • Excellent customer service skills.
  • Strong computer skills in MS Office Suite, primarily Word and Excel.
  • Strong data entry skills.

Physical Requirements:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Sedentary work, walking and standing are required only occasionally.
• Reaching. Extending hand(s) and arm(s) in any direction.
• Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.
• Occasionally lift and/or move up to 25 pounds.

Working Conditions:

The working environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. While performing the duties of this job, the team member is exposed to:

• Office, as well as warehouse environment.
• Moderate noise level in the work environment.
• Plant exposure to wet, cold, and/or humid temperatures.
• Standard office equipment and heavy machinery.

Benefits

Total compensation:

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Paid Sick Time
• Product purchase program
• Employee assistance program providing confidential professional counseling, financial and legal assistance at no charge to team members and immediate family members

Pacific Seafood is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.