Accounting Assistant

Job Description

Job Description

POSITION DESCRIPTION

Perform a variety of general clerical, accounting and bookkeeping duties including: process outgoing mail, accept and process program receipts; prepare bank deposits; generate and maintain tenant accounting records and reports, and respond to inquiries from tenants and the general public.

The ideal candidate will have at least one year of work experience that is directly related to the duties and responsibilities specified and/or a high school diploma or equivalent.

DUTIES & RESPONSIBILITIES – Under the supervision of the Finance / Accounting Director, the incumbent's essential job duties may include, but are not limited to the following:

1. Perform a variety of general clerical duties including processing outgoing and incoming mail, maintaining files and records, answering the telephone, operating standard office equipment and ordering office supplies.

1. Prepare mailings of all vendor and landlord payments, and rent notices in a timely and accurate manner.

1. Collect and process program receipts, process monthly statements and reports.

1. Process tenant charges, payments, monthly statements, and reports for assigned area of responsibility, assuring the accuracy and correctness of all transactions.

1. Prepare vacated tenant debt information for subsequent collection, including the ongoing maintenance of debt record databases and debtor files.

1. Receive and respond to questions and complaints from tenants and the general public relating to assigned area of responsibility, review problems encountered with supervisory personnel.

1. Receive and process resident incident and injury reports from Property Managers, coordinate reports with insurance carrier and maintain a database record of all incidents and injuries.

1. Respond to the processing of staff and tenant information in a confidential and professional manner at all times.

1. Generate specialized reports and prepare general correspondence as instructed.

1. Provide administrative assistance in support of the finance / accounting department work unit, prioritize, coordinate and assure the accuracy of assigned work.

1. At all times, maintain a respectful and helpful attitude toward all residents, other staff, and the general public.

1. Perform related duties as assigned.

1. Collect and deposit money from laundry equipment throughout the county.

1. Support and/or back up the Accounting Technician's position.

KNOWLEDGE & ABILITIES

Knowledge of:

• Basic accounting and record keeping principles and procedures
• Modern office procedures, equipment and computer applications related to the work
• Techniques for dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds, in person and over the telephone

Ability to:

• Perform a variety of basic accounting and record keeping duties
• Accurately tabulate, record and balance transactions
• Operate a personal computer, numeric keypad, automated mailing, and other office equipment
• Understand and process accounting transactions in agency specific software applications
• Understand, interpret, and communicate the Agency's policies, procedures, rules and regulations
• Organize and maintain a variety of records and files
• Perform a variety of clerical activities
• Prepare basic financial reports
• Understand and carry out oral and written instructions
• Communicate clearly and concisely, both orally and in writing
• Maintain effective interpersonal skills for interacting with others and maintaining cooperative working relationships with supervisors, co-workers, and business associates

MINIMUM JOB REQUIREMENTS - Any combination of the following experience and education that would likely provide the required knowledge and abilities is qualifying. Must possess a valid driver's license and be able to be insured for operating HALC owned vehicles and/or provide personal transportation as needed to perform duties.

• At least one year of work experience that is directly related to the duties and responsibilities specified and/or;
• Education equivalent to completion of the twelfth grade supplemented by college level course work related to the duties and responsibilities specified.

WORKING CONDITIONS AND PHYSICAL EFFORT

• Office environment working with computers. The noise level in the work environment is usually quiet.
• Must possess mobility to work with computers and standard office equipment, stamina to maintain attention to detail despite interruptions, strength to occasionally lift and/or move up to 10 pounds, vision to read printed materials and a computer screen and hearing and speech to communicate in person and over the telephone.

COMPENSATION – The level of compensation for this position will be:

1. Commensurate with the incumbent's qualifications and experience and;
2. Based on a wage rate comparability schedule and;
3. Subject to annual funding pro-rations imposed by HUD.