Accounts Payable Clerk

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing invoices, generating vendor payment, and providing various reporting as requested. This position is an office-based position.

Essential Duties & Responsibilities:

• Facilitates payment of invoices, codes them, sends them out for approval, enters them into the accounting ERP, submits for weekly payment based on due date or terms.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Identifies discount opportunities.
• Facilitates stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Manages auto-payments for utilities.
• Manages loan payments.
• Manages ACH payments.
• Manages company credit cards.
• Enter all Intrust invoices into accounting ERP.
• Processes charges against statements.
• Process reconciliation.
• A/R employee tracking – track personal employee charges on company credit cards and remind employees of balance. Report back monthly to Controller for general ledger reconciliation.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Willingness and demonstrative ability to take direction from senior accounting team members.
• Not afraid to ask questions and request training.
• Demonstrates initiative to improve own knowledge, skills, and abilities.
• Tracks all time worked on timesheet software provided.
• Is prepared to answer questions from management and other departments.
• Is a productive team member that supports the team by going where needed, assisting where needed, and maintains good working relationships (coworkers, management, and external agencies and vendors).
• Ability to handle a great deal of stress over long periods of time.
• Good attitude and people skills.
• Must foster harmonious interactions and relationships and maintain basic standards of civility in the workplace.
• Attendance, punctuality, and dependability.
• Adheres to the Code of Conduct, and Confidentiality Agreement.

Other Duties:

Serves as back up for check run.

Performs other duties as assigned.

Qualifications:

• High school diploma or equivalent required.
• Good customer services skills to deal with both internal and external customers.
• Good written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll and accounting software.
• Must be responsible, self-motivated, self-starter, personable and well organized.
• Must pass criminal background check, credit check, and drug screening.
• Complies with all applicable safety, environment, health and waste management policies and procedures.
• U.S. Citizenship, permanent residency, or work visa is required.

Preferred Qualifications :

• Previous bookkeeping experience.
• Advanced Excel knowledge.

Physical Requirements:

• Ability to sit for extended periods of time, up to eight hours per day, though possibly more.
• Sufficient manual dexterity to successfully use a computer.
• Sometimes required to stand and/or walk, and make occasional trips from the office area to other site buildings or down stairs to lower training meeting rooms.

Benefits :

• 401(k)
  • 4% match
  • Profit sharing eligible after 1st year
• Health insurance (2 options)
  • HDHP with Health Savings Account ($500 employer funded)
  • PPO
• Dental insurance
• Vision insurance
• Paid time off
  • 3 weeks annually upon hire (pro-rated to date of hire)
  • 4 weeks after 5 years
• Compensation package:
• Bonus opportunities
• Weekly pay