Accounts Payable Analyst

Job Summary To provide advanced system knowledge in the support of the Accounts Payable Section of the Controller's Division, utilizing an ever increasing knowledge of processes and increase of the work load in this area that comes with the growth of Augusta University. Employee has sole responsibility for the payment of institutional contracts, leases, construction, and purchase orders for professional or contract services. The advanced customer support required include liaison between Financial Accounting & Asset Management, Purchasing, Budget and Finance and Facilities Planning and our institution customers both within and without the institution. Responsibilities Audit and pay invoices – Responsible for auditing and payment of invoices relating to the institution Purchase Orders and Payment Requests in a timely manner. Audit shall include account code appropriateness, supporting documentation, and AU/BOR/State/Federal compliance with expense policies. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR and State policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e., vendor and third‑party organization(s). Resolve outstanding payment issues – Proactively seek resolution for outstanding payment issues. These actions include resolving price discrepancies, vendor disputes and payment release issues, solving invoice discrepancies and reconciling data from Purchasing, Receiving, Financial Accounting, Facilities Planning and Budget and Finance areas. Ensure customer satisfaction – Responsible decision making to ensure appropriate resolution of customer problems and needs. Coordinate verification of receipts for items and/or capital equipment. Verify that the end user received the item(s) listed on a given invoice and/or purchase order; that the specifics of each item and the quantity are correct, and that no damages occurred. Ensure that the installation was completed by the company to the end users satisfaction. This includes verifying Receiving and Distribution had the items received in the PSFIN. Audit and pay check requests – Responsible for auditing and payment of AU Check Requests. Ensure compliance with IRS accountability. Maintain daily workload to process payment request documents that require analysis, approval and expeditious distribution. Analysis includes but not limited to completeness, accuracy, appropriateness and compliance with AU/BOR/State/Federal policies and procedures related to fund and account. Communicate any discrepancies with various departments, i.e., vendor and third‑party organization(s). Record retention – Organize, update, and retain invoice information files and voucher audit records. Demonstrate continuous efforts to improve our operations, decrease turnaround times, streamline work processes and work cooperatively and jointly, within and without the organization to provide exceptional customer service. Audit and pay employee travel – Review, audit and process employee travel reimbursements and direct bill invoices for AU. Audit includes compliance with AU/State/BOR/Federal policies. Communicate any discrepancies with various departments and travelers. Ensure State, Federal, and AU policies are adhered to. Other duties as assigned – Back up other AP staff as needed and cross‑train. Required Qualifications High School diploma or GED from an accredited organization plus 4 years of accounting/financial support experience. Associate’s degree from an accredited college or university with 2 years of related experience. Bachelor’s degree from an accredited college or university. Preferred Qualifications Preferred Experience – Relevant experience with, and understanding of, PeopleSoft v9.2 Accounts Payable Module or SAP ERP. Familiarity with contract administration. Additional Preferred Qualifications – Excellent communication skills via in‑person, phone, email or messaging. Strong computer proficiency and manual dexterity to type and use a mouse. Good memory for details to process payments and coordinate payment approvals. Ability to perform co‑worker cross‑training, backup functions and serve campus staff, faculty and external customers and vendors. Commitment to a customer‑friendly environment and superior service. Advanced customer support liaison between Financial Accounting and Reporting, Asset Management, Purchasing, Budget Services, Finance and Facilities Planning and our institution customers both inside and outside the institution. Knowledge, Skills, & Abilities Ability to effectively interact with suppliers and staff. Ability to analyze complex issues and take appropriate corrective actions. Adherence to internal control requirements and section procedures and work rules. Demonstrated ability to effectively interact in a team environment. Shift and Salary Shift: Days, Monday to Friday. Pay Band: B7. Salary Minimum: $20.29 hourly. Salary will be commensurate with qualifications within the established range (generally minimum‑midpoint). Benefits Benefits may include health insurance, dental insurance, life insurance, Teachers Retirement System or Optional Retirement Plan, earned vacation time, sick leave, and 13 paid holidays. Full‑time employees employed more than 6 months may be considered for the Tuition Assistance Program. Conditions of Employment All selected candidates must successfully pass a background check review prior to starting. If applicable, a credit check may be required for Positions of Trust or approved departmental Purchase Card usage. Motor vehicle reports may be required for positions that require driving an Augusta University vehicle. Faculty hires must provide proof of completed academic degree(s) and post‑secondary coursework transcripts, and may require educational/credential evaluation. All employees must ensure confidentiality, availability, and integrity of sensitive information by adhering to cybersecurity and privacy policies. Credit Check This position requires a satisfactory Consumer Credit check as a condition of employment due to handling cash, credit, or other sensitive information. Other Information The position promotes a customer‑friendly environment and provides superior service to our patients, students, faculty, and employees. Equal Employment Opportunity Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. #J-18808-Ljbffr