Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to provide essential finance support for a mission-driven organization in Fresno, California. This Long-term Contract position will help sustain daily accounting operations, with a strong emphasis on grant-related financial activity, accurate reporting, and timely documentation. The person in this role will contribute to both payables and receivables while helping the team meet compliance standards and critical deadlines during an important coverage period.

Responsibilities:
• Manage routine accounts payable and accounts receivable activities to keep financial operations running smoothly.
• Prepare grant billing accurately and submit invoices in accordance with funding source requirements and timelines.
• Gather, organize, and maintain detailed records that support grant reimbursement requests and financial reporting.
• Review invoices, payments, and related documentation to confirm accuracy and adherence to internal controls and grant guidelines.
• Assemble complete financial packages for funder submissions, reimbursement requests, and audit review.
• Coordinate closely with finance staff to address priorities, balance workloads, and meet time-sensitive deadlines.
• Provide broader accounting assistance as needed to support departmental continuity during the coverage period.

• At least 2 years of experience in accounting support roles, including hands-on work with accounts payable and accounts receivable.

• Practical knowledge of grant accounting, with experience supporting invoicing, reimbursements, or funder reporting strongly preferred.

• Ability to work through detailed financial documentation with a high level of accuracy and organization.

• Strong understanding of billing, reconciliation, and general accounting support activities.

• Proficiency with Sage software and Microsoft Excel.

• Able to work independently, adapt quickly to a fast-paced setting, and manage shifting priorities effectively.

• Dependable and detail oriented, with the ability to contribute to a nonprofit or mission-focused environment.