Administrative Assistant for University Compliance

Administrative Assistant II

As a team member of the Office of Ethics and Compliance, the Administrative Assistant II will provide general office support by answering the office phone lines, handling walk-in and appointment traffic, and general office maintenance tasks.

Essential Functions and Responsibilities

• Greet guests, answer phone calls and redirect them when necessary
• Provides administrative support to Executive Director of Equal Rights/Title IX, scheduling appointments and meetings. May handle details of a highly confidential and critical nature.
• Maintains discretion handling highly confidential and critical information related to department meetings, strategic planning, etc.
• Copying and scanning documents
• Document delivery, pick up and organization
• Manage/distribute incoming mail and deliveries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Reconcile P-card statements, prepare expense reports
• Monitor/manage breakroom supplies. Ensure orderliness of breakroom
• Manage conference room schedule
• Assist with scheduling meetings and events
• Assist with training/travel coordination and scheduling
• Assist with onboarding and coordination of details for new employees to the department
• Prepare/Submit work orders and service tickets for IT, maintenance, moving, and access management and track progress
• Complete forms in accordance with company procedures
• Perform miscellaneous job-related duties as assigned

Qualifications and Credentials

Education and Experience

Preferred Qualifications:

• Bachelor's degree in a business-related discipline
• 5+ years of experience in an office setting

Minimum Qualifications:

• 3+ years of experience working in a fast-paced office environment
• Experience supporting an administrative level position
• Excellent and detail-oriented communication and organizational skills
• Proficient knowledge and use of Microsoft Word, Excel, PowerPoint and Outlook
• Ability to articulate and defend the unique Christian educational mission and vision of Liberty University and its subsidiaries to a wide variety of individuals and groups
• Individual must not be in default on any federal student or parent loan.
• Individual must not be convicted of, or pled nolo contendere or guilty to, a crime involving the acquisition, use, or expenditure of federal, state, or local government funds, -or- be administratively or judicially determined to have committed fraud or any other material violation of law involving federal, state, or local government funds (CFR 668.14(b)(18)(i)).

• High school diploma
• To obtain LU-approved driver certification, individuals must be 21 years of age or older, possess a valid driver's license with a minimum of five (5) years of documented driving history, and maintain a clean driving record.

Abilities and Competencies Essential to the Function of the Job

• Possess excellent judgment, and able to support cross-functional coordination in a fast-paced environment
• Always expected to maintain confidentiality and discretion
• Display professionalism, maturity, and tact
• Exemplifies positive energy and enthusiasm with a "can do" attitude, and works independently
• Professional and polished verbal and written communication skills
• Strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization
• Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously, often under strict deadlines
• Strong computer literacy required including knowledge and application of MS Office, including Word, Excel, PowerPoint, and Outlook
• Ability to understand, speak, and write English to convey messages and correspond in an articulate and professional manner

Physical and Sensory Abilities

• Occasionally required to travel around campus
• Frequently required to sit for extended periods to perform deskwork or type on a keyboard
• Regularly required to hear and speak to effectively communicate orally
• Occasionally required to stand, walk, and climb stairs to move about the building
• Handle materials, reach overhead, kneel or stoop to conduct business
• Regularly lift 10 or fewer pounds

Working Conditions

Work Environment

• The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well lighted and the noise level is moderate to loud

Time Type

Full time

Location

Onsite

Pay Range

$18.27 - $21.15

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

The University is an Equal Opportunity Employer. It is our moral and legal obligation to ensure that all management practices regarding employees are conducted in a nondiscriminatory manner. All recruiting, hiring, training, and promoting will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law.