Accounts Payable Specialist

Accounts Payable Specialist

Education/Certification: Required: High School Graduate Technology Proficiency: Level 2 Software productivity tools (i.e., Microsoft Office) E-mail Printers Proficient in job-related financial system applications Laserfiche Experience: Preferred: Two years experience in accounts payable Preferred: Three years general office and bookkeeping experience Personal Required: Proficient in spreadsheet and word processing software, spelling, filing, ten key calculator, and data entry Ability to organize and manage high volume of paperwork Ability to work efficiently with diverse groups and individuals Ability to communicate effectively both written and verbally Ability to work independently Strong organizational skills

Function: The Accounts Payable Specialist, at the direction of Accounts Payable Accountant, issues payment for appropriately authorized and documented obligations of the District besides payroll. Works independently and professionally with vendors, administrators, school staff, teachers, consultants, and co-workers. Research discrepancies and monitors aging of outstanding purchase orders. Performs other duties related to accounts payable records.

Responsibilities: Payments of Accounts Payable Verify accuracy of vendor invoice then match invoices to authorized purchase order and receiving verification documents Follow up with receiving department, campus or vendor for missing documentation required for payment Calculate and deduct discounts and liquidation amount if applicable Calculate and track balances on blanket purchase orders based on authorized releases Process various type of payments, reimbursements and advances to vendors, employees and campuses as applicable. Enter payment and purchase order liquidation into computer system and balance all data entry Verify checks issued are correct as to vendor and amount, cancel invoices, and prepare for mailing Electronically File paid invoices and payment documents along with check copy in vendor files Monitor and research old outstanding purchase orders Report the status of all account payables related to fiscal year end of various funds Report all encumbrances outstanding for carry forward at fiscal year-end for various funds Pull documentation as requested by auditors or various examiners Open, stamp in, sort and distribute all mail received by Office of Finance as needed Answer telephones in courteous manner, relay messages or transfer calls as necessary Perform other job-related duties as assigned by Disbursement Accountant

Supervisory Responsibilities: Not Applicable.

Working Conditions: Ability to effectively concentrate and perform various tasks simultaneously; ability to communicate effectively (verbally & written); light lifting Ability to receive/convey information and/or instruction from internal/external customers through spoken expression Ability to manipulate tools/equipment/keyboards Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day Ability to see detailed information, naturally or with correction