Administrative Assistant (Parks)

Administrative Assistant

The City of Aiken is accepting applications for an Administrative Assistant to join our Parks, Recreation, & Tourism department. This position performs complex administrative and secretarial duties to assist the department or division.

Examples of Duties

• Orders and maintains office supplies; ensures maintenance of shared office equipment; interprets policies and procedures for staff
• Assists with oversight of special projects and events as assigned; monitors projects to ensure accuracy and completion
• Operates a computer and software to type documents, input and retrieve data, and generate a variety of reports
• Composes emails, letters, memoranda, reports, agendas, procedures, and other documents pertinent to the department from written notes, verbal instruction, or tape; proofreads and corrects documents
• Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; attends meetings
• Organizes, develops, and implements procedures for recording and filing various forms and reports and maintains filing systems
• Receives, determines, and resolves complex citizen complaints, problems, or complaints; works with division heads to resolve problems
• Accounts for and deposits monies received by department; maintains various fiscal records
• Serves as lead worker to personnel performing routine clerical duties; instructs and trains new employees in correct methods, procedures, and operation; inspects and monitors work to ensure compliance with established procedures; assists with work as needed
• Assists with preparation of departmental budget; assists in compiling monthly, annual, statistical, and related reports
• Performs receptionist duties; greets public entering office and offers assistance; responds to questions, concerns, or complaints from knowledge of departmental procedures; takes messages and forwards to appropriate party
• Sorts and routes incoming mail; processes outgoing mail
• Makes copies of documents and reports
• Fills in for other employees as needed
• Attends staff meetings; assists leadership in developing new departmental policies and procedures

Minimum Qualifications

• High School diploma or equivalent
• Two-year college or technical/vocational school degree (preferred)
• Four years of clerical experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities
• Valid driver's license
• Must obtain First Aid/CPR/AED & DDC-8 certifications within six months of employment
• Competent in Microsoft Office 365
• Analytical, interpersonal, and language skills necessary to perform functions of the job

Supplemental Information

This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is a drug-free workplace and an Equal Opportunity Employer.

Full-time benefits include: Medical, Vision, and Dental insurance, life insurance (5x salary), flex health spending account, short-term disability, an employee wellness program, paid vacation and sick leave, paid holidays, paid parental leave, participation in a Defined Contribution 401(a) Retirement Plan, and South Carolina Deferred Compensation Program.

Paid holidays include:

• New Year's Day
• Martin Luther King Day
• Good Friday
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Eve
• Christmas Day
• Day after Christmas (Dec. 26th)
• Employee's Birthday
• Floating holiday (must be on payroll prior to January 1st)

Retirement: Full-time employees participate in the Defined Contribution 401(a) Retirement Plan. After one year of employment, the employee will begin contributing 6% to the Plan, with the City making a matching 6% contribution. Employees are fully vested after 5 years of service.