HIMS Operations Specialist I

Regional Hims Operations Specialist I

Under the supervision of the Health Information Management Services (HIMS) Manager and/or Supervisor and the overall supervision of the Director of HIMS, the Regional HIMS Operations Specialist I demonstrates a commitment to excellence in patient and staff relations. As a member of the HIMS team, the Regional HIMS Operations Specialist I performs specialized health information activities necessary to organize, maintain, and use electronic health records. The Regional HIMS Operations Specialist I prepares records for Release of Information, accurately preps/scans/QA charts, performs necessary duties for Vital Records, resolves any patient identity issues, and prepares deficiency/delinquency lists for physicians. The Regional HIMS Operations Specialist I is required to perform and complete any additional duties associated with the HIMS department in a quality, effective manner and assist the HIMS Manager and/or Supervisor as needed. In addition, may be requested to complete special projects, run reports, etc.

Responsibilities

Vital Records:

• Prepares birth certificates by retrieving Birth Delivery Notification sheets from Labor/Delivery, recording infants' names in EPIC, interviewing mothers to obtain information. Inputs the birth certificate information electronically and obtains signatures as required.
• Submits completed birth and fetal death certificates to Vital Records in Raleigh and the local Health Department within the NC state required time frame.
• Maintains notary status to complete affidavit as needed.
• Updates baby's legal name in EPIC.

Other Duties:

• Monitors supplies and lets appropriate staff know when to order.
• Assist personnel in other areas of the HIMS department as requested.
• Demonstrates safe operation of all equipment in compliance with departmental policy, safety, and infection control and quality standards.
• Be able to work shift work on rotation, including weekends and holidays, in order to provide departmental coverage if necessary.
• Other duties as requested by the HIMS Leadership Team.

Minimum Requirements

• High School or equivalent (prefer additional educational training) or higher.
• Medical Terminology and computer experience preferred.
• One year of similar work environment experience preferred.
• Notary Public certification required within 6 months of employment (as deemed necessary).
• Detail oriented, dependable and works well with others is necessary.
• Able to understand the paper medical record as well as the electronic medical record.

Pay Range

$16.31 - $23.78/hr

Other Information

• Onsite role (based out of Greenville, NC)
• Monday - Friday, full-time, day shift:
• 7:00 a.m. - 3:30 p.m. OR 8:00 a.m. - 4:30 p.m.
• Weekend rotation - every 5th/6th weekend, depending on needs
• Great Benefits

ECU Health is a mission-driven, 1,708-bed academic health care system serving more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is comprised of 13,000 team members, nine hospitals and a physician group that encompasses over 1,100 academic and community providers practicing in over 180 primary and specialty clinics located in more than 130 locations.

The flagship ECU Health Medical Center, a Level I Trauma Center, and ECU Health Maynard Childrens Hospital serve as the primary teaching hospitals for the Brody School of Medicine at East Carolina University. ECU Health and the Brody School of Medicine share a combined academic mission to improve the health and well-being of eastern North Carolina through patient care, education and research.