Academic Assistant

Position Title: Academic Assistant Position Type: Full time Scheduled Weekly Hours: 35 Categories: Staff Non-exempt Job Summary: The College of Arts & Sciences seeks an Academic Assistant to support the department of Psychology, Neuroscience and Animal Behavior. This position provides high-level administrative support to the departments. The ideal candidate will have the ability to multitask, facilitiating a variety of activities with competing deadlines. This role is ideal for a person with strong organizational and communication skills who can bring initiative, professionalism, adaptability, and an ability to translate ideas into action. Candidates should be able to organize and maintain administrative processes following the academic calendar and have the ability to work both independently and collaboratively. The academic assistant manages the daily operational activities (including financial, academic, communications, event planning, staffing, etc.) and provides primary administrative support. Reporting to the Psychology Department co-chairs, this is a full-time (12-month). non-exempt (hourly), benefits-eligible staff position scheduled to work 35 hours per week. Job Duties: What You Will Do: Working with the Chair/Supporting Faculty/Office: Collaborate with the Faculty Department/Program chairs to ensure the completion of processes within the academic cycle. Provide support to department faculty. This includes a wide variety of tasks and working with diverse needs. Manage the department workflow. Plan own workload. Prioritize tasks and work independently. Human Resources & Finance/Budget Duties: Manages departmental hiring of students, faculty, and staff, including posting positions, coordinating interview logistics, onboarding and supervision as needed. Oversees, reconciles, and processes expenses and invoices for multiple budgets within the department, including faculty and program funding. Places orders for supplies and collects information from new vendors, establishing them in Workday as approved suppliers. Event Planning/Communications: Execute events within the department from start to finish, including contracts, travel, and day-of logistics. Create a variety of marketing and promotional materials for distribution to the campus community. Process expenses and honorarium payments for events. Maintain social media and web presence on behalf of the department/program. Registrar Duties - Courses, Schedules, Curriculum: Manage and modify the course catalog, collaborate with the chair/faculty on the course schedule, and compile data and analytics reports. Office Administration: Oversees the daily operation of the department. Schedules and attends department meetings. Assists with creating agendas and takes meeting minutes. Serves as a welcoming, initial the main point of contact for internal and external constituents. Work Setting: On Campus; Office Setting Reporting Structure: Reports to Department Co-Chairs What You Will Bring: Minimum Required Qualifications: High School Diploma or GED Three years of administrative/office experience Demonstrated knowledge of computers and software such as Google drive word processing, spreadsheet, email and calendaring applications Strong written and verbal communication skills Exceptional customer service skills, strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities Ability to handle sensitive confidential information in a responsible and appropriate manner Proactive approach to projects, problem solving, communication needs, and planning Must be able to work independently as well as in a team environment Demonstrated ability to positively interact with a wide range of individuals and a commitment to diversity and inclusiveness Preferred Qualifications: Familiarity with using Google Workspace, Microsoft Office Suite, Workday Interest in learning or proficiency with managing social media accounts (FB, LinkedIn, Instagram) Physical Requirements: Office environment/no specific or unusual physical or environment demands Job Exempt: No Salary Range: 16.00-20.00 The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship. Benefits: Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to): Flexible scheduling options determined by role; Medical, prescription drug, vision, dental, life, and long-term disability insurance options An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions) Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!) Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods. A comprehensive employee wellness program including program incentives A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.) Inclusive Excellence: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information. E-Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources View phone number on click.appcast.io or email View email address on click.appcast.io. About Bucknell Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 60 majors and 70 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell’s 3,700 undergraduate and 30 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors on scholarly and artistic projects. Bucknell’s beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its undergraduate students. Student life is vibrant with about 200 student-run organizations, 27 NCAA Division I athletics teams, a robust arts culture, and a commitment among many of the students to community and global service work. Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply. The Community Lewisburg (pop. 5,700) is located in central Pennsylvania and features beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), a variety of restaurants, shops and boutiques, and the Barnes & Noble at Bucknell University Bookstore. It is the seat of Union County, which has about 44,000 residents. The city of Williamsport is about a 30-minute drive from campus, and Penn State University’s main campus is about an hour away, as is Harrisburg, Pennsylvania’s state capital. Bucknell is within a three-hour drive of New York City, Philadelphia, Baltimore and Washington, D.C. The cost of living is low compared to that of major U.S. cities and suburbs. Bucknell’s surroundings yield fresh produce, cultural activities and events, and outstanding opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School consistently ranks among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.