Registrar - PowerSchool Experience Required

Job Description

Job Description

Description:

Essential Duties & Responsibilities

Enrollment & Registration Management

- Oversee and manage all district enrollment and registration processes.

- Support families through new student enrollment, re-enrollment, and required documentation.

- Coordinate lottery processes for enrollment (if applicable).

- Manage start- and end-of-year rollover tasks and ensure smooth transitions between school years.

- Work with registrars, counselors, and administrators to ensure accurate placement and scheduling of students.

PowerSchool / Student Information System (SIS) Management

- Maintain accurate student information in PowerSchool, including enrollments, withdrawals, demographics, schedules, grades, transcripts, attendance, and health/immunization records.

- Manage user accounts, permissions, and secure access to student information.

- Oversee the PowerSchool Parent/Student Portal including setup, access IDs, passwords, and portal support.

- Coordinate system updates, patches, and ongoing database maintenance.

Data Accuracy, Reporting & Compliance

- Ensure accurate input of attendance, grades, and state-required student codes (SPED, ESOL, EFA, etc.).

- Generate, validate, and submit state and federal compliance reports (e.g., 5th-day, 45th-day, 135th-day reports).

- Prepare reporting for administrators, auditors, and state agencies.

- Maintain historical records, cumulative files, and transcript data.

Training & User Support

- Train teachers, administrators, registrars, attendance clerks, and other staff on PowerSchool and enrollment procedures.

- Develop and maintain manuals, user guides, and FAQ resources.

- Provide troubleshooting and technical support for PowerSchool issues and related systems.

Communication & Collaboration

- Serve as liaison between district leadership, school staff, IT personnel, and families regarding enrollment and SIS needs.

- Communicate with parents regarding enrollment requirements, attendance, and PowerSchool portal support.

- Participate in district and state PowerSchool meetings, trainings, and webinars.

- Perform other duties assigned by the supervisor/administrator.

Qualifications

- High school diploma or GED required; Associate’s or Bachelor’s degree preferred.

- Experience with PowerSchool or other student information systems preferred.

- Strong proficiency in Microsoft Office (Excel, Word, Access) and data-based systems.

- Exceptional attention to detail and organizational skills.

- Ability to maintain confidentiality and comply with FERPA guidelines.

- Strong communication, customer service, and interpersonal skills.

Key Competencies

- Ability to interpret and apply district and state policies related to enrollment, attendance, and reporting.

- Strong troubleshooting and technical problem-solving skills.

- High level of accuracy and data-driven decision-making.

- Ability to train and support users with varying levels of technical skill.

- Excellent customer-service mindset when working with families and staff.