PROCUREMENT ADMINISTRATOR

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Are you a detail-oriented professional with a knack for the strategic sourcing of supplies and services? If so, the Town of Paradise Valley (Town) has an opportunity for you! We are looking for a dynamic Procurement Officer to help drive efficiency, quality, and value in our supply chain and service operations.

In support of the Town of Paradise Valley's (Town) mission to provide high-quality public services to a community that values limited government, the Procurement Administrator performs professional level purchasing of a wide variety of materials, supplies, services, and equipment; provides support, information and assistance to Town departments in purchasing activities, processes and the development of specifications; develops purchasing standards and implements best practices; ensures compliance with Town Code and applicable A.R.S., including Title 34; under the general direction of the Chief Financial Officer (CFO).

More specifically, the Procurement Administrator :

• Oversees and performs professional procurement of a wide variety of materials, services, and equipment, including construction-related procurements pursuant to A.R.S. Title 34.
• Conducts research to assist departments in determining the most cost effective and efficient method of meeting their needs.
• Prepares formal and informal bid documents, evaluates responses to solicitations based on vendor qualifications, price, and conformance requirements; issues solicitations and amendments to contracts as required.
• Conducts public pre-bid/proposal conferences and public solicitation openings and requests Best and Final Offers. Tracks status and maintains all records of bids, proposals, and contracts.
• Prepares purchase orders; and reviews purchase orders for completeness, accuracy, and compliance with existing policies and procedures.
• Creates, develops and manages contracts for a wide variety of supplies, services, consultants and capital equipment, including analysis, evaluations and approval of contractor change orders, and contract amendments; monitors and evaluates contractor performance, contract renewals and addressing vendor/contractor deficiencies; and coordinates legal review as needed.
• Makes presentations at various meetings, including Paradise Valley Town Council meetings.

In return, the Procurement Administrator will enjoy the value of:

• 100% Town-paid employee medical and dental premiums , with 85-90% employer contributions for dependents.
• A superior workplace culture and environment.
• 100% Town-paid basic life and AD&D insurances.
• Enrollment in the Arizona State Retirement System (ASRS).
• $115 monthly cell phone allowance.
• 80 hours of paid vacation each year , with 40 hours advanced upon hire.
• 96 hours of paid sick leave each year.
• 10 paid holidays , plus one special designated holiday.
• 2 personal days .
• $5,250 in tuition reimbursement each year.

To become the Procurement Administrator, the Town requires:

• A bachelor's degree in business, materials management, public administration, or a closely related field.
• A minimum of five years of full-time government procurement and three or more years contract administration experience.
• A combination of related post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.
• Preferred: Related experience in a local municipality.

At least one of the following is required within 12 months of hire:

• Certified Purchasing Manager (C.P.M.) certification from the Institute of Supply Management or a Certified Professional Public Buyer (CPPB); or
• Certified Public Purchasing Officer (CPPO) certification from the National Institute of Governmental Purchasing.

APPLICATION PROCESS

• The deadline to apply is Thursday, June 19, 2025, at 11:59 p.m.
• Interested candidates must complete an online application. Incomplete applications will be returned for completion or rejected with no further consideration.
• Applicants must meet the posted minimum requirements .
• The successful applicant must pass a background investigation which may include employment, driving, credit, and criminal history checks.

The Town of Paradise Valley is an equal opportunity employer and encourages all qualified applicants to apply.