Sr. Manager, Payroll

GAQ127R57While candidates in the listed location(s) are encouraged for this role, candidates in other locations will be considered.Databricks is looking for a Senior Manager, Payroll to own end-to-end payroll delivery for the United States and Canada. This is a hands-on leadership role — you will run the operations, lead the team, own the compliance, and be the subject matter expert the business turns to when it matters.You will sit within the Global Payroll function, reporting directly to the Senior Director, Head of Global Payroll, and will be an active member of the Payroll Leadership Team — contributing to global strategy, cross-regional alignment, and function-wide initiatives beyond your direct remit.You will manage a team of four to five payroll professionals and be accountable for accurate, timely, and compliant payroll for a fast-scaling workforce across multiple US states and Canadian provinces.This is not a coordinator role with a manager title. We need someone who has been in the engine room, knows what good looks like, and can build it here.The impact you will have: Payroll OperationsOwn the full payroll cycle — semi-monthly and off-cycle runs — for all US and Canadian employees, ensuring accuracy, timeliness, and a clean audit trail on every runManage the payroll calendar, cut-off deadlines, and coordination with HR and Finance to ensure data integrity from hire to final payServe as the primary escalation point for payroll discrepancies, employee queries, and operational issues — resolving with speed and precisionDrive continuous improvement across payroll processes, reducing manual effort and increasing controls without sacrificing responsivenessTechnology & SystemsWork within Workday Payroll and Workday HCM as the primary payroll platform — managing pay runs, earnings and deduction codes, and audit reportingUtilise ADP Smart Compliance for multi-state and provincial tax filing, remittance, and amendment managementPartner with HRIS and IT on system upgrades, open enrolment changes, and configuration changes requiring payroll impact assessmentIdentify opportunities to reduce manual reconciliation and improve data accuracy across the payroll tech stackTax Compliance — US & CanadaEnsure full compliance with federal, state, and local payroll tax obligations across all US jurisdictions including multi-state nexus, SUI, SDI, and local leviesManage Canadian payroll tax compliance across all provinces — CPP, EI, provincial income tax, and Quebec-specific requirements (QPP, QPIP)Own year-end processes end to end — W-2, W-2c, T4, T4A, RL-1 — from reconciliation through employee distribution and agency filingManage tax registration, filing, amendment, and penalty response across all active jurisdictionsStay ahead of legislative changes — federal and sub-national — and translate them into process and system updates before they become compliance gapsEquity & Supplemental CompensationManage payroll processing and tax withholding for RSU vesting events, including coordination with Stock Administration on vest schedules, sell-to-cover mechanics, and supplemental withholding ratesEnsure correct treatment of ESPP, NQSOs, ISOs, and other equity instruments from a payroll tax perspectivePartner with Legal and Tax on equity income sourcing and IRS / CRA reporting obligations on equity-derived incomeReconcile equity payroll data to stock admin records each quarter with zero tolerance for mismatchTeam LeadershipLead, develop, and performance-manage a team of four to five payroll professionals — setting clear expectations, managing workload, and building capabilityCreate a team culture where accuracy is non-negotiable, deadlines are owned not managed around, and problems surface earlyBuild redundancy and cross-training so the function is never single-threaded on any critical processCoach the team on technical depth — tax law, equity mechanics, compliance — so they grow into the next generation of payroll leadersControls, Audit & GovernanceDesign and maintain SOX-compliant payroll controls, including segregation of duties, approval workflows, and exception reportingLead payroll's response to internal and external audits — preparing documentation, managing timelines, and closing findings without repeatMaintain payroll policy documentation and desktop procedures, updated with every legislative or system changeProduce monthly payroll metrics and variance analysis for Finance and HR leadershipWhat we look for:8+ years of hands-on US and Canada payroll experience, with at least 3 years in a leadership role managing a teamDeep working knowledge of US multi-state payroll tax — nexus determination, reciprocity agreements, SUI/SDI, supplemental withholding ratesSolid understanding of Canadian payroll compliance — CPP/QPP, EI/QPIP, provincial tax, T4/RL-1 year-endProven experience managing RSU and equity payroll — from vest event processing through W-2/T4 reconciliationStrong command of payroll reconciliation, general ledger mapping, and accrual processesExperience leading teams of four or more people — you know how to delegate, develop, and hold people accountableCPP (Certified Payroll Professional) or equivalent certification preferredNice to HaveExperience with Workday Payroll and Workday HCM — working knowledge of the platform in a payroll operations context is a strong advantageHands-on experience with ADP Smart Compliance for multi-jurisdictional tax filing and agency management is a strong advantageExperience supporting a high-growth technology company through rapid headcount scaling across new US states and Canadian provincesFamiliarity with Shareworks for stock plan administration and equity payroll integration is an added advantageExperience with payroll and equity tax rules for mobile employee populationsExposure to global payroll coordination and vendor management beyond North AmericaPay Range TransparencyDatabricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected base salary range for non-commissionable roles or on-target earnings for commissionable roles. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location. Based on the factors above, Databricks anticipated utilizing the full width of the range. The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above. For more information regarding which range your location is in visit our page here.Zone 1 Pay Range$189,300—$260,250 USDZone 2 Pay Range$170,300—$234,200 USDZone 3 Pay Range$160,900—$221,200 USDZone 4 Pay Range$151,400—$208,250 USDAbout DatabricksDatabricks is the data and AI company. More than 10,000 organizations worldwide — including Comcast, Condé Nast, Grammarly, and over 50% of the Fortune 500 — rely on the Databricks Data Intelligence Platform to unify and democratize data, analytics and AI. Databricks is headquartered in San Francisco, with offices around the globe and was founded by the original creators of Lakehouse, Apache Spark, Delta Lake and MLflow. To learn more, follow Databricks on Twitter, LinkedIn and Facebook.BenefitsAt Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.Our Commitment to Diversity and InclusionAt Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.ComplianceIf access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.