Admin

Administrative Coordinator

The Administrative Coordinator at Defining Wellness Centers plays a vital role in ensuring the efficient day-to-day operations of the facility. This position supports clinical and leadership staff by managing administrative functions, maintaining organization, and delivering exceptional service to clients, staff, and external partners.

Key Responsibilities:

• Manage front office operations, including answering phones, greeting clients, and directing inquiries appropriately
• Schedule appointments, meetings, and staff calendars with accuracy and efficiency
• Maintain and organize client records in compliance with confidentiality regulations (HIPAA)
• Assist with onboarding new employees, including documentation and orientation scheduling
• Prepare reports, correspondence, and internal documents as needed
• Monitor office supplies and coordinate ordering to ensure operational continuity
• Support billing, insurance verification, and data entry tasks as needed
• Coordinate communication between departments to ensure seamless workflow
• Assist leadership with special projects and operational initiatives
• Ensure a clean, welcoming, and professional office environment

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 2+ years of administrative or office support experience (healthcare or behavioral health preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and electronic health record (EHR) systems
• Ability to handle sensitive information with discretion and professionalism

Core Competencies:

• Attention to detail and accuracy
• Time management and prioritization
• Customer service and interpersonal skills
• Problem-solving and adaptability
• Team collaboration

Brandon, MS Onsite Full Time